Strategic Action Plan 2023-2025 A strategic action plan presents in sufficient detail the intended activities of staff and associated agencies necessary to successfully implement the policy directions of Town Council in furthering the Town’s Mission. By clearly identifying agreed upon Focus Areas in this Plan and the corresponding Strategic Initiatives within these Focus Areas, the Town will be able to: ^^ 1) Define new projects and strategic initiatives and ensure that they are matched to appropriate staff and Town resources; ^ 2) Develop appropriate operating budgets; ^ 3) Identify and prioritize capital improvement projects or revisions to existing projects; ^ 4) Create realistic project schedules that are in-line with established Town Council priorities; and ^ 5) Develop accountability within the project implementation process by communicating the status of active strategic initiatives and by creating measurable analytics that are clear indicators of successful performance. The Strategic Action Plan (Plan) will be updated annually as a road-map for staff to follow while implementing the identified Strategic Initiatives. All initiatives that are not capital improvement projects and require a significant investment of staff support or other similar administrative resources are also included in the Plan. [Submitter's Note: The the performance indicators in this StratML rendition have been copied from the "dashboard" the Town Staff is maintaining at https://airtable.com/shrr5H4bAJ2EXWQTs/tblWSArw0fPNLCbYN?backgroundColor=blue&viewControls=on] Hilton Head Island Town Council HHITC Organization_793564cb-e222-425d-aa23-70eb9c913d44 Hilton Head Town Staff Staffing Hilton Head Town Council Representative Leadership Tommy Sunday Technology & Innovation Director Bob Bromage Director of Public Safety (vacant) Executive Director, Community Development Corporation Patsy Brison Town Council Member Ward 2 Glenn Stanford Town Council Member Ward 6 Joshua A. Gruber, JD, MPA Deputy Town Manager Alan Perry A Word from the Mayor ~ As a Town, it is essential that we move in the right direction to enhance our quality of life. In January, the Town Council and Town staff convened for a two-day strategic planning session to set the agenda for Town government in the months ahead. We emerged with a list of 15 priorities around which we are building action plans and formulating strategies. ^^ This Strategic Action Plan represents our work to promote safe and healthy neighborhoods that foster a strong sense of community and facilitate a thriving business climate. It also reflects our desire to achieve operational excellence in Town government, from the day-today services we provide for our residents to fiscal responsibility. As we move this plan forward, we hope it will be the foundation for us to engage with our constituents and build a connected community with properly maintained infrastructure, facilities, parks, and pathways. ^^ Our Town Council and Town Staff are committed to addressing our challenges and delivering quality municipal service to our residents, but we always need your support. We are proud of this strategic action plan and the breadth of projects that will enhance the quality of life for our residents, now and into the future. We encourage you to stay engaged with us and follow the progress of our priorities. Thank you for allowing us the opportunity to serve you. Mayor Marc Orlando, ICMA-CM A Word from the Town Manager ~ It is my pleasure to present our Strategic Action Plan for the fiscal years 2024 and 2025. It clearly articulates how we plan to preserve our beautiful environment, celebrate our culture, build economic diversity, embrace new projects, and drive our community forward. ^^ As a guiding document, the Strategic Action Plan focuses on the top priorities for our Town-growth management, workforce housing, solutions for traffic and transportation, infrastructure enhancements, economic development, resiliency, recreation, and public safety. It gives Town leaders, staff members, and residents a blueprint of the Town’s work plan while providing a framework for budgetary and policy decisions to advance our identified priorities. ^^ This Strategic Action Plan also follows our comprehensive plan, Our Plan. It incorporates Our Plan’s mission, vision, and core values: the pursuit of excellence, environmental sustainability, revitalized economy, inclusive community, connected community, regional focus, rightsized infrastructure, parks and recreation, and town organization. Our comprehensive plan, budget and firm commitment to providing worldclass municipal services for our community underlies every strategic objective. As we navigate our future, this document will guide us on where, when, and how to use our Town’s resources to meet the needs of our community. ^^ I am privileged to work with and lead our talented staff as we execute our Strategic Action Plan. I am also grateful to our residents and business owners for their support in advancing our objectives. Thank you for allowing my team and me to serve you. Town Manager Lisa Stauffer Director of Human Resources Natalie Harvey Director of Cultural Affairs Alex Brown Town Council Member Ward 1 Angie Stone, IPMA-SCP Assistant Town Manager Tamara Becker Town Council Member Ward 4 David Ames Town Council Member Ward 3 Mayor Pro-Tem Kim Gammon Town Clerk Carolyn Grant Communications Director Steve Alfred Town Council Member Ward 5 Ben Brown Senior Advisor to the Town Manager Shawn A. Colin, AICP Assistant Town Manager-Community Development Chris Blankenship Fire Chief John Troyer Finance Director A better community now and for future generations Vision_4f4001e8-5dd4-4db3-a828-d565673fd71a To provide a blueprint for initiatives the Town will focus on this year and beyond Mission_4f4001e8-5dd4-4db3-a828-d565673fd71a Education Innovation …uses innovation and learning to continually develop and apply best practices and standards for processes and projects Culture Excellence OUR IDEALS OF EXCELLENCE ~ What Kind of Community Do We Want to Be? A community that… Health Sustainability …considers sustainability paramount when developing environmental and economic projects and policies Diversity …attracts a diverse residential population with competitive live-work options Business …attracts businesses and residents who appreciate our ideals and core values History …reserves, values, and recognizes our history Inspiration …fosters a spirit of inspiration and leads by example Adaptability …continually adapts the Core Values and Comprehensive Plan to meet the needs of the present and future Transparency …fosters transparency and inclusion when resolving concerns or planning for the future Inclusivity …is welcoming, inclusive, safe, values diversity, and is focused on people Arts …recognizes the benefit and value of arts, culture, recreation, healthy living, and education Environment …protects the natural environment as a unique quality of our identity Recreation Safety Quality of Life …is recognized as an excellent place to live, work, and visit Tourism …is recognized as a best-inclass destination that welcomes visitors and values tourism Greater Good …prioritizes the greater good Growth Management Establish a growth management strategy Goal_3c0c4400-f6cd-4d03-b344-1cb34edd1b8b 1 FOCUS AREA: REVITALIZE & MODERNIZE THE ECONOMY ~ Successfully manage increasing and evolving future growth patterns in a manner that will ensure sustainability of Hilton Head Island’s unique character. Additionally, the Town must monitor economic and demographic trends, undertaking a comprehensive list of future planning activities, and proactively protecting the Island’s rich natural resources through appropriate design, regulation, and capital investment practices. Public Planning Committee Direction & Oversight Public Planning Committee Direction & Oversight Public Planning Committee Direction & Oversight Public Planning Committee Direction & Oversight Public Planning Committee Direction & Oversight Public Planning Committee Direction & Oversight Public Planning Committee Direction & Oversight Public Planning Committee Direction & Oversight Public Planning Committee Direction & Oversight Public Planning Committee Direction & Oversight Public Planning Committee Direction & Oversight Missy Luick Project Manager Missy Luick Project Manager Missy Luick Project Manager Missy Luick Project Manager Missy Luick Project Manager Missy Luick Project Manager Missy Luick Project Manager [To be named] Shawn Colin Project Manager unnamed stakeholder Missy Luick Project Manager Brian Eber Project Manager Missy Luick Project Manager Conditions & Trends Conduct a Hilton Head Island Conditions and Trends Assessment Objective_2fc0bfe8-bc2f-42fc-ad51-b852447b5cba 1 Public Planning Committee Direction & Oversight Missy Luick Project Manager 1 Assessment PerformanceIndicator_ede1bb9b-6756-4647-867b-202cab3e4c60 0 The Conditions and Trends Assessment will provide current trend statistics and data points that will inform the Growth Management Strategy initiative. 2023-05-31 0 Draft Delivered May 2023: A draft Conditions and Trends Assessment report was delivered by the consultant team on May 31, 2023 and is under staff review. bdd5204d-a74d-4392-b534-74a915080ea9 Growth Map Establish a Growth Framework Map Objective_dbbc3050-30d6-4a9f-99f4-f7235df1f639 2 Public Planning Committee Direction & Oversight Missy Luick Project Manager 1 Maps PerformanceIndicator_41357a9a-f715-40af-912c-5a4fc9b8cd49 0 2023-04-30 0 First Drafts Delivered April 2023: The first round of draft District maps, and Growth Framework maps were presented to Public Planning Committee in April. Comment from the committee and notes were received for next steps in iteration for the identification efforts. Direction from the PPC indicated engagement will be a priority with neighborhood groups and also the Gullah Geechee Task Force. The working draft of the draft Districts map visually, is a series of maps identifying eight proposed districts as Marshes, Skull Creek, Main Street, Mid-Island (Complete), Chaplin, Parkway, Forest Beach, and Bridge to Beach. ^^ Based on correlation with the draft Growth Framework Map they are identified as areas where we will: ^ -Conserve and protect neighborhoods, environmentally sensitive areas, and the cultural legacy of the Island. ^ -Consider the future of commercial, civic, and institutional areas as they adapt to new market forces and evolve to meet the future needs of residents, business owners, and visitors. 2023-05-31 0 Additional Drafts Under Review May 2023: Additional draft versions of the Growth Framework Map have been illustrated and are under review. 0bc9e233-01fb-42e1-a758-68115295a6d6 Districts Identify District Plan Boundaries and Prioritization Objective_87ded4c6-4b69-41ee-8b7e-08e10c4dce4b 3 Public Planning Committee Direction & Oversight Missy Luick Project Manager 1 Maps PerformanceIndicator_26169e3e-27c5-4b27-974d-f5514b4cce5b 0 2023-03-31 0 Under Development March 2023: Identification of Island-wide districts similar to the Mid-Island District Plan are in development. The initial draft District Maps and Framework Map are being prepared for review at the Public Planning Committee in April along with a presentation about the overall Growth Management project strategy. Detailed project timelines, community engagement strategies, and communication plans are in development. 2023-04-01 2023-05-31 0 Initial Review April - May 2023: The first round of draft District maps, and Growth Framework maps were presented to Public Planning Committee in April. Comment from the committee and notes were received for next steps in iteration for the identification efforts. Direction from the PPC indicated engagement will be a priority with neighborhood groups and also the Gullah Geechee Task Force. The working draft of the draft Districts map visually, is a series of maps identifying eight proposed districts as Marshes, Skull Creek, Main Street, Mid-Island (Complete), Chaplin, Parkway, Forest Beach, and Bridge to Beach. ^^ Based on correlation with the draft Growth Framework Map they are identified as districts where we will: ^^ -Conserve and protect neighborhoods, environmentally sensitive areas, and the cultural legacy of the Island. ^ -Consider the future of commercial, civic, and institutional areas as they adapt to new market forces and evolve to meet the future needs of residents, business owners, and visitors. 0503bc7d-c43b-49f1-a133-2aa1e8b5d59f District Plans Create and Adopt District Plans Objective_39b1643b-7551-4f10-9e1d-d92269aec472 4 Public Planning Committee Direction & Oversight Missy Luick Project Manager 1 District Plans PerformanceIndicator_e100bf74-5295-4d3b-a11a-e5b7c4ba1b00 2023-05-30 0 Initiated May 2023: Initial draft District Planning boundaries are proposing eight districts as: ^^ 1. Marshes ^ 2. Skull Creek ^ 3. Main Street ^ 4. Mid-Island (Complete) ^ 5. Chaplin ^ 6. Parkway ^ 7. Forest Beach ^ 8. Bridge to Beach ^^ Initial planning and internal project kick-off has begun. 2023-06-21 2023-09-23 0 First Drafts The first Districts of priority (Marshes and Bridge to Beach) are scheduled to be drafted in Summer 2023. 2024-03-31 0 Adopted It is anticipated that District Plans adoption will occur in Q1 of 2024. e9c269e6-f464-4800-b49a-d19d5edeab15 Land Use Map Create a Future Land Use Map Objective_8f846498-dbaf-4257-a56f-8f5d54cddf16 5 Public Planning Committee Direction & Oversight Missy Luick Project Manager 1 Land Use Map PerformanceIndicator_c6afb737-5e39-4dc6-a041-135926814dfb 2023-03-31 0 Pending May 2023: This initiative has not yet begun. 2024-01-01 2024-03-31 0 Initiated It is anticipated that this project will commence in Q1 of 2024 after District Plans are adopted. b1543253-57d9-4023-b752-69b91ba27c83 Master Plan Create an Island Master Plan Objective_47916811-25a8-4b1d-8861-e4bea30a53d7 6 Public Planning Committee Direction & Oversight Missy Luick Project Manager 1 Master Plan PerformanceIndicator_faa1dc03-63a7-4fd3-b957-54c20f9ca65d 2023-05-30 0 Pending May 2023: This initiative has not yet begun. 2024-01-01 2024-03-31 0 Initiated It is anticipated that this project will commence in Q1 of 2024 after District Plans are adopted. 5a910e75-2d28-477e-9580-a52fb013493b Land Use Amend the Land Use Element of Our Plan Objective_0d6b3b20-75be-47a6-9a8f-e522f4fe265a 7 [To be named] 1 PerformanceIndicator_f4d6a13f-24a0-49a6-91d5-625732cb2f4e 0 0 [To be determined] 4e518b7f-e6e9-4038-a5b5-7ce1deb71103 Mid-Island District Implement the Mid-Island District Plan Objective_9065085e-83e8-4122-b048-ff2b204f7fe6 8 Public Planning Committee Direction & Oversight Missy Luick Project Manager 1 Mid-Island District Plan PerformanceIndicator_983cd10a-031f-4b31-9a95-31a944974b0f 2024-03-31 0 Project Commencement Staff will develop an implementation schedule for plan recommendations and anticipate that this project will commence in Q1 of 2024. 2023-03-31 0 Pending May 2023: The Mid-Island District Plan was adopted by Town Council on November 1, 2022. This plan is a redevelopment strategy for the Mid-Island area. ^^ Implementation of the Mid-Island District Plan has not yet begun as it is anticipated that all eight District Plans will be implemented as a package. bcee0c16-0d4a-4a71-b644-691476c5b30e Zoning Map Adopt Zoning Map Amendments Objective_81b7cafe-aa7b-4ed7-b29b-3149b8b4d11a 9 Public Planning Committee Direction & Oversight Missy Luick Project Manager 1 Map Amendments PerformanceIndicator_24937ebf-f422-4437-b9da-8b2163810f9d 2024-01-01 0 Initiated It is anticipated that this project will commence in Q1 of 2024 after District Plans are adopted. 2023-03-30 0 Pending May 2023: This initiative has not yet begun. f17635c1-f598-4c9d-b369-6c10d20b03d9 LMO Amend the Land Management Ordinance Objective_1d344e49-082e-4c90-803f-a935063fcba9 10 Public Planning Committee Direction & Oversight Missy Luick Project Manager 1 LMO Amendments PerformanceIndicator_bbc6f8f7-930b-430c-b9f0-7fd5d9d40b16 0 Adopted Adopt Amendments to the Land Management Ordinance Policy ^^ The LMO Amendments Plan is comprised of five phases. ^^ The amendment content presented in the first four phases correlates directly with input received from the Island community and neighborhoods. Phase 5 will build on the preceding community engagement activities from the Growth Framework and District Plan initiative process. Feedback provided by the community will be incorporated in addition to public hearings and public meetings that are a part of the LMO amendment approval process. 2023-03-07 0 Phases 1 & 2 Approved Phase 1 - approved by Town Council on March 7, 2023 Phase 2 - approved by Town Council on March 7, 2023 2023-05-02 0 Phase 3 Approved Phase 3 - approved by Town Council on May 2, 2023 2023-05-30 0 Phase 4 in Review Phase 4 - including items of priority are being worked upon in staff review. 2023-05-30 0 Review Conducted May 2023: The Town conducted a critical review of its Land Management Ordinance (LMO) and plans to amend the LMO to incorporate policy changes to the code to address: ^^ -Administrative processes. ^ -Residential and commercial development. ^ -Design standards. ^ -Natural resource regulations. 2023-05-30 0 Phase 5 RFQ in Development Phase 5 - an RFQ to seek a code-writer for the phase 5 work is in development. 2023-10-01 2023-12-31 0 Phase 4 Adopted It is anticipated that Phase 4 will be adopted in Q4 2023. 2024-01-01 2024-03-31 0 Phase 5 Initiated It is anticipated that Phase 5 will be developed in tandem with the District Planning project. Phase 5 public review and approval process will begin after District Plan adoption (Q1 2024)." f8cd1f3e-f687-4a93-ae7a-82b28e16a967 Development Program Establish a Development Improvement Program Objective_cf6bff32-d708-4a8b-89a8-e8669b3cbbf3 11 Public Planning Committee Direction & Oversight Brian Eber Project Manager 1 Program Improvements PerformanceIndicator_7734736d-e2da-432c-a438-f8368e9fe9cc 2023-06-30 0 Initiated June 2023: The work plan update for the permitting and plan review process has started and we have identified process improvement opportunities including planned improvements to the online Customer Service CSS permitting portal. ^^ The implementation plan will need a team consisting of all Development Services staff, Building Official, Community Development Customer Service and key senior staff. Senior Management will receive periodic updates to ensure consistency within the larger growth management framework. 2024-03-31 0 Implemented Implement Development Review Program Improvements | Expected delivery date is Q1 2024. 6bb26a05-8f65-42e6-b95f-38bdb0514ce9 CIP Align Capital Improvement Plan with Growth Framework Strategies Objective_531a7122-128b-4345-8ba0-76f889646fc5 12 Public Planning Committee Direction & Oversight Shawn Colin Project Manager 1 Capital Improvement Plan PerformanceIndicator_657214df-e241-4d9c-881d-c6df8233fdac 0 Aligned 2023-05-31 0 Included in Budget May 2023: Initial capital improvements for the adopted Mid-Island District are included in the draft FY2024 budget for project implementation. This initiative will continue in developing future Capital Improvement Program projects for consideration with adoption of subsequent Fiscal Year Budgets. 983eddac-c21e-43d6-9e8d-14a5bfaac448 Workforce Housing Implement the Workforce Housing Framework: Finding Home Goal_4997481a-e23d-4de6-ad56-bfdf665714c6 2 FOCUS AREA: "RIGHT-SIZED" INFRASTRUCTURE ~ Workforce housing affordability has been a growing challenge on Hilton Head Island and this negative trend has been accelerating over the last five years. Without deliberate action to counteract these trends, the Town will continue to lose its valuable share of workforce housing, home-by-home, or family-by-family. The Workforce Housing Framework is a commitment to preserve and expand workforce housing options on Hilton Head Island through the adoption of four (4) foundational pillars: Community, Planning, Management, and Revenue. Collectively, these pillars establish the enabling structure to assign future policy, programs, organizational capacity, resources, and management. Public Planning Committee Direction & Oversight Northpoint Public-Private Partnership Partnership Public Planning Committee Direction & Oversight unnamed stakeholder Lisa Stauffer Project Manager Missy Luick Project Manager unnamed stakeholder unnamed stakeholder Ben Brown Project Manager Community 2.1.1 Commit to develop, maintain, and support partnerships and relationships with community organizations, as well as regional and state partners to collaboratively address local workforce housing needs. o 2.1.2 Engage with a Housing Action Committee to coordinate with community groups in the housing space, while cultivating an ongoing housing dialogue, engagement with the community in housing education, planning, innovation and provide advice and recommendations. Objective_a312c45b-cf67-4a78-94a0-2cabaa5efcec 1 unnamed stakeholder 1 PerformanceIndicator_6c74beee-ed96-4ee5-9f84-d0b39d4eac6e 0 0 [To be determined] 5fa08636-d890-4250-b85d-71888f0ae0d1 Planning Planning Objective_d7cbdd97-0ba5-4a62-a9a8-30e1663adb86 2 unnamed stakeholder 1 Action Plan PerformanceIndicator_07f2f37d-1780-4399-bece-b6e25f3bea73 0 Created Commit to create a multi-year workforce housing action plan that will include a range of prioritized housing tactics and tools. 0 [To be determined] d3d372f8-6602-4d6b-8c4d-c5824008b72e Management Commit to adding dedicated staff to provide coordination and planning. Objective_e631b6ad-2e76-4ae0-85ee-758b0d4ae95f 3 Lisa Stauffer Project Manager 1 Staffing PerformanceIndicator_b4a0926d-9867-4926-a500-02a97a80971a 0 Hired Hire a Workforce Housing Program Manager 2023-04-01 2023-06-30 0 Applications Reviewed/Interviews Conducted April - June 2023: We are actively recruiting for the Workforce Housing Program Manager Position. 53 candidates have applied for the Workforce Housing Program Manager Position. We continue to review applications and conduct interviews of qualified candidates. 8bf98b91-6344-41f6-98bc-791d2cc96e15 1 Housing Organization PerformanceIndicator_b94e2a0b-5e29-4b92-81f3-b9a5c8e9b923 0 [To be determined] 0 Explored Commit to explore the creation of a professionally managed housing organization. 5dfd0776-70c5-4204-a698-e427f293afb3 1 Dashboard PerformanceIndicator_ac96a8b3-0aa6-4f82-879e-b0dc88a46299 0 [To be determined] 0 Maintained Commit to and maintain a dashboard of core metrics. 25dccf1e-1b63-42bd-9625-257f78b8c593 Revenue Revenue Objective_ada990a2-1918-420a-a182-5f30938239e8 4 Public Planning Committee Direction & Oversight Missy Luick Project Manager 1 Plan PerformanceIndicator_30339599-65bd-4964-b228-4e6a1580aa81 0 Committed Commit to a funding plan that meets the needs of the multi-year workforce housing action plan. 2023-04-30 0 Ongoing April 2023: Implementation of the Town's Workforce Housing Program continues on. Accomplishments to date include: ^^ 1. Creation of a draft area wide Asset Map that includes a broad list of affordable and workforce housing resources and partners. This map is being finalized and will hopefully represent available resources within the greater Beaufort/Jasper County areas. ^^ 2.Working on a recommendation and outline to create a Hilton Head Island Workforce Housing Action Committee. ^^ 3. Researching and developing a community-wide anti-displacement plan to support housing and community preservation strategies. ^^ 4. Evaluating ideas for a community-wide survey on public's perspective on the needs and demands workforce housing. ^^ 5. Hilton Head staff has participated recently in five different community meetings and presentations on workforce housing initiatives and opportunities. 2023-05-01 0 Asset Map Created May 2023: ^^ 1) in partnership with the new Regional Housing Trust Fund, we have created an area wide Asset Map to include a broad list of affordable and workforce housing resources and partners the Asset Map list is complete (although can be added to) as of May 1st. Beaufort County GIS Team mapped all the organizations on the list. 2023-05-16 0 Committee Approved 2) On May 16th, 2023 Town Council approved the new Hilton Head Island Workforce Housing Action Committee (HAC). Next steps will be to promote the new HAC to recruit members based on the diverse roles and expertise outlined in the HAC ordinance. The Committee will be made of up of no more than 11 community partners representing diverse backgrounds to include but not limited to real estate professionals, development, affordable workforce housing, social service sector, employment sector, philanthropy, general concerned citizens and residents that live in workforce housing. 2023-05-31 0 Anti-Displacement Plan R&D 3) We are in the research and development phase of pulling together a community-wide anti-displacement plan to support housing and preservation strategies. The HAC (once established) would play a role in the plan development, finalization and implementation as its first action item. 74458ce1-ce54-4e5a-9504-59ebae922ce1 Northpoint Public-Private Partnership Northpoint Public-Private Partnership Objective_468f52ea-2d4d-46a2-a148-da37a373b6e5 5 Public Planning Committee Direction & Oversight Northpoint Public-Private Partnership Partnership Ben Brown Project Manager 1 Development Agreement PerformanceIndicator_23b3b75f-8fe4-42d4-a942-eb25ca2a44b0 0 Completed Successfully complete the exectution of a Development Agreement for the Northpoint Workforce Housing Program. 2023-04-03 0 Meeting Held April 2023: The Northpoint Public-Private Partnership (PPP) Housing Advisory Committee met on April 3 to discuss the partnership framework. The stated goals of this framework are the successful creation of a best-in-class workforce housing neighborhood on the Town-owned Northpoint property. The Town intends this project to be a model for not only future workforce housing projects on Hilton Head Island, but as a model to be emulated in creating workforce housing anywhere in the southeast. 2023-05-10 0 Met with Developer May 2023: The Northpoint PPP Housing Advisory Committee met with a potential finalist from the Northpoint RFP on May 10 to discuss the developer's proposed financial model. Many aspects of this project were discussed from financial aspects, construction, design and architecture, and operational parameters that could be implemented following completion of the project. 2023-05-31 2023-06-01 0 Toured Properties June 2023: On May 31 and June 1, members of the Northpoint PPP Housing Advisory Committee toured properties in the Atlanta Metro area with the finalist from the Northpoint RFP. The Committee was able to observe first hand the types of building materials that had been utilized as part of these projects, the state of ongoing maintenance and repair that had been utilized at these locations, and the operational capabilities that were implemented by the management team. 55676ef7-645a-4d6e-bfcc-1472f534a549 Corridors & Streets Adopt Major Corridors/Street Enhancement Policies Goal_355e8e75-e519-40b8-b6b2-76397c23988b 3 FOCUS AREA: "RIGHT-SIZED" INFRASTRUCTURE ~ The Town has prepared a Major Thoroughfare Corridors Plan which when implemented, will address improvements to the Island’s major thoroughfares including William Hilton Parkway, Main Street, Pope Avenue, New Orleans Road, Arrow Road, and Palmetto Bay Road. These improvements will be aimed at improving safety, beautification, and consistency to include landscaping and aesthetics, pathways, intersections, roadways, transit, and wayfinding. Community Services and Public Safety Committee Direction & Oversight Community Services and Public Safety Committee Direction & Oversight Community Services and Public Safety Committee Direction & Oversight Community Services and Public Safety Committee Direction & Oversight Jennifer Ray Project Manager [To be named] Jeff Buckalew Project Manager Jeff Buckalew Project Manager unnamed stakeholder Jeff Buckalew Project Manager Improvement Plans Adopt Major Corridors Improvement Plans Objective_68d4e9c7-2efa-44d4-9dd4-3e9c71985f9e 1 for: ^^ • William Hilton Parkway ^ • Palmetto Bay Road ^ • Pope Avenue ^ • New Orleans Road ^ • Main Street ^ • Sea Pines Circle/Greenwood Drive • Arrow Road ^ • Others/TBD Community Services and Public Safety Committee Direction & Oversight Jennifer Ray Project Manager 1 Corridor Plans (Others/TBD) PerformanceIndicator_308b51c6-3db6-4c81-9e3e-41d672771fd2 0 2023-03-07 0 Workshop Conducted March 2023: On March 7, 2023, Town Council hosted a Workshop to discuss and review preliminary information as part of a coordinated Major Corridor improvement plan. Recommendations that were discussed were aimed at improving safety, beautification, and consistency to include landscaping and aesthetics, pathways, intersections, roadways, transit, and wayfinding. Staff received comments and feedback from the public and Town Council and will bring forward updated plan details at a future workshop to be held later this summer. 2023-07-11 0 Workshop Conducted May 2023: A Town Council Workshop will be held on July 11, 2023 to outline the various Major Corridor/Street Improvement Plans. Monthly status updates on this project can be obtained on the Town's Capital Improvement Program Dashboard: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba b1592009-ba08-42c6-81dc-57394a1d6845 1 Corridor Plan (Palmetto Bay Road) PerformanceIndicator_8e345d11-ea12-4c4e-8e71-100950383d04 0 2023-03-07 0 Workshop Conducted March 2023: On March 7, 2023, Town Council hosted a Workshop to discuss and review preliminary information as part of a coordinated Major Corridor improvement plan. Recommendations that were discussed were aimed at improving safety, beautification, and consistency to include landscaping and aesthetics, pathways, intersections, roadways, transit, and wayfinding. Staff received comments and feedback from the public and Town Council and will bring forward updated plan details at a future workshop to be held later this summer. 2023-07-11 0 Workshop Conducted May 2023: A Town Council Workshop will be held on July 11, 2023 to outline the various Major Corridor/Street Improvement Plans. Monthly status updates on this project can be obtained on the Town's Capital Improvement Program Dashboard: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba a17c772e-eb15-4857-8bb1-90dadcba9b59 1 Corridor Plan (Main Street) PerformanceIndicator_c528a550-0ad8-49fb-901b-a8fa4ca02cc7 0 2023-03-07 0 Workshop Conducted March 2023: On March 7, 2023, Town Council hosted a Workshop to discuss and review preliminary information as part of a coordinated Major Corridor improvement plan. Recommendations that were discussed were aimed at improving safety, beautification, and consistency to include landscaping and aesthetics, pathways, intersections, roadways, transit, and wayfinding. Staff received comments and feedback from the public and Town Council and will bring forward updated plan details at a future workshop to be held later this summer. 2023-07-11 0 Workshop Conducted May 2023: A Town Council Workshop will be held on July 11, 2023 to outline the various Major Corridor/Street Improvement Plans. Monthly status updates on this project can be obtained on the Town's Capital Improvement Program Dashboard: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba a6d2e1ff-704b-403e-b0de-a01f391875f3 1 Corridor Plan (William Hilton Parkway) PerformanceIndicator_c37f82e7-0a04-4f7b-8854-87393af063c6 0 2023-03-07 0 Workshop Conducted March 2023: On March 7, 2023, Town Council hosted a Workshop to discuss and review preliminary information as part of a coordinated Major Corridor improvement plan. Recommendations that were discussed were aimed at improving safety, beautification, and consistency to include landscaping and aesthetics, pathways, intersections, roadways, transit, and wayfinding. Staff received comments and feedback from the public and Town Council and will bring forward updated plan details at a future workshop to be held later this summer. 2023-07-11 0 Workshop Conducted May 2023: A Town Council Workshop will be held on July 11, 2023 to outline the various Major Corridor/Street Improvement Plans. Monthly status updates on this project can be obtained on the Town's Capital Improvement Program Dashboard: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba cbef4100-31cb-48ca-8c3e-3702c2bf06a6 1 Corridor Plan (Arrow Road) PerformanceIndicator_4d754b85-788b-4835-8f78-54d972cb1fdf 0 2023-03-07 0 Workshop Conducted March 2023: On March 7, 2023, Town Council hosted a Workshop to discuss and review preliminary information as part of a coordinated Major Corridor improvement plan. Recommendations that were discussed were aimed at improving safety, beautification, and consistency to include landscaping and aesthetics, pathways, intersections, roadways, transit, and wayfinding. Staff received comments and feedback from the public and Town Council and will bring forward updated plan details at a future workshop to be held later this summer. 2023-07-11 0 Workshop Conducted May 2023: A Town Council Workshop will be held on July 11, 2023 to outline the various Major Corridor/Street Improvement Plans. Monthly status updates on this project can be obtained on the Town's Capital Improvement Program Dashboard: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba 08ae0a0b-79c4-43ed-b4d6-66454b5aaf82 1 Corridor Plan (Pope Avenue) PerformanceIndicator_1326e723-25ce-42f6-b69e-8fbc0baf0cb8 0 2023-05-07 0 Workshop Conducted March 2023: On March 7, 2023, Town Council hosted a Workshop to discuss and review preliminary information as part of a coordinated Major Corridor improvement plan. Recommendations that were discussed were aimed at improving safety, beautification, and consistency to include landscaping and aesthetics, pathways, intersections, roadways, transit, and wayfinding. Staff received comments and feedback from the public and Town Council and will bring forward updated plan details at a future workshop to be held later this summer. 2023-07-11 0 Workshop Conducted May 2023: A Town Council Workshop will be held on July 11, 2023 to outline the various Major Corridor/Street Improvement Plans. Monthly status updates on this project can be obtained on the Town's Capital Improvement Program Dashboard: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba 04e9cda8-1bcb-4609-aa4e-aba9d174d461 1 Corridor Plan (New Orleans Road) PerformanceIndicator_fc89a02d-d8ee-45f5-9d46-6a6abf6fa62e 0 2023-03-07 0 Workshop Conducted March 2023: On March 7, 2023, Town Council hosted a Workshop to discuss and review preliminary information as part of a coordinated Major Corridor improvement plan. Recommendations that were discussed were aimed at improving safety, beautification, and consistency to include landscaping and aesthetics, pathways, intersections, roadways, transit, and wayfinding. Staff received comments and feedback from the public and Town Council and will bring forward updated plan details at a future workshop to be held later this summer. 2023-07-11 0 Workshop Conducted May 2023: A Town Council Workshop will be held on July 11, 2023 to outline the various Major Corridor/Street Improvement Plans. Monthly status updates on this project can be obtained on the Town's Capital Improvement Program Dashboard: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba 2ef7ce60-90ce-4b93-b90a-85180e7edcdf 1 Corridor Plan (Sea Pines Circle/Greenwood Drive) PerformanceIndicator_54094504-1683-4c87-a765-eb6e9b3ce02b 0 2023-03-07 0 Workshop Conducted March 2023: On March 7, 2023, Town Council hosted a Workshop to discuss and review preliminary information as part of a coordinated Major Corridor improvement plan. Recommendations that were discussed were aimed at improving safety, beautification, and consistency to include landscaping and aesthetics, pathways, intersections, roadways, transit, and wayfinding. Staff received comments and feedback from the public and Town Council and will bring forward updated plan details at a future workshop to be held later this summer. 2023-07-11 0 Workshop Conducted May 2023: A Town Council Workshop will be held on July 11, 2023 to outline the various Major Corridor/Street Improvement Plans. Monthly status updates on this project can be obtained on the Town's Capital Improvement Program Dashboard: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba 1c1de386-edaa-43f5-97b5-1b2d62c916b5 Safety & Beautification Implement Corridor Safety and Beautification Enhancement Projects Objective_4ba93041-85cb-49a7-aa6e-72581caff614 2 [To be named] 1 PerformanceIndicator_304dcf63-2537-4922-9c15-7d03c764d9e5 0 0 [To be determined] 87c08b32-b35a-477b-9a32-505516b8c007 Complete Streets Adopt a Complete Streets Policy Objective_b3039758-91e2-4c6d-9977-f685fd8fab62 3 Purpose: Adopt a Complete Streets policy that will look at planning, designing, building, operating, and maintaining streets in a manner that enables safe access for all people who need to use them, including pedestrians, bicyclists, motorists and transit riders of all ages and abilities. Community Services and Public Safety Committee Direction & Oversight Jeff Buckalew Project Manager 1 Policy PerformanceIndicator_2ef92343-8ead-4952-84f6-c1d040855b6b 0 Adopted 2023-05-31 0 Pending May 2023: Initiative not yet begun. 2023-10-01 2023-12-31 0 Commenced It is anticipated that this project will commence in Q4 of 2023. 92311bff-4930-41a0-9379-9a1861b5ab86 Traffic Adopt a Traffic Calming Policy Objective_4e30c351-e48a-4a77-b17e-51b61bee8911 4 Purpose: Adopt a policy to provide fair and reasonable application of traffic calming measures within previously established neighborhoods and other qualifying public roadways so as to implement a uniform methodology of installing traffic calming measures that increase public safety and minimize impacts to emergency response services Community Services and Public Safety Committee Direction & Oversight Jeff Buckalew Project Manager 1 Policy PerformanceIndicator_2dbe4d9b-6a63-4472-bb22-fa0c4543b072 0 Adopted 2023-06-30 0 Coordinated June 2023: Staff has been coordinating with Beaufort County as they work on updating their Traffic Calming Policy. 2023-10-01 2023-12-31 0 Commenced It is anticipated that this project will commence in Q4 of 2023 and will be included as part of the Major Corridors plan which will be adopted in 2024. a9040e4f-5ff8-499b-9cdd-4baafbd5bceb Toll Booth Assist with Cross Island Parkway Toll Booth Removal & Reconfiguration Objective_78493069-f7e2-4282-8605-8dd2490a88ba 5 Purpose: Remove the existing Cross Island Toll Booth infrastructure, reconfigure the roadway and pathway networks through this area, and assess the donation of surplus property to best serve the Town's interests. Community Services and Public Safety Committee Direction & Oversight Jeff Buckalew Project Manager 1 Toll Booth Removal PerformanceIndicator_984135b2-a5d3-4352-b892-892c3fd0a73a 0 2023-05-31 0 Completed May 2023: The project to remove the Cross Island Toll Booth Plaza and associated roadway reconfigurations have been successfully completed. Resurfacing of the entire parkway has also been completed. The South Carolina Department of Transportation has transferred title to the former Toll Plaza Administrative Offices to the Town of Hilton Head Island on the condition that the property remain used for public purposes. Town staff has performed an initial site visit and inspection of the existing facilities and they are in an advanced state of disrepair. Based upon this evaluation, funding to demolish the existing building and allow for a possible reconfiguration of the site will be pursued as part of a future CIP budget proposal. 2023-06-30 0 Facility Acquired June 2023: Town has successfully acquired this parcel and will secure the facility. b5551e9b-6b49-4f4d-9af0-67812cd740e9 William Hilton Parkway Develop William Hilton Parkway Gateway Corridor Plan Goal_4d6b502a-051d-4630-ae88-49fb554e2a42 4 FOCUS AREA: "RIGHT-SIZED" INFRASTRUCTURE ~ Execute the goals and objectives outlined in the adopted “Guiding Principles for the US278 Gateway Corridor Project” as a comprehensive corridor improvement plan stretching from the mainland to the Cross Island Parkway and any/all ancillary or affected areas included therein. [To be named] [To be named] [To be named] Beaufort County Partnership Community Services and Public Safety Committee Direction & Oversight Community Services and Public Safety Committee Direction & Oversight Shawn Colin Project Manager Community Services and Public Safety Committee Direction & Oversight [To be named] Jennifer Ray Project Manager unnamed stakeholder Jeff Buckalew Project Manager Design Coordinate with project partners and various community stakeholders to deliver design element recommendations to enhance the overall project consistent with the guiding principles and community values. Objective_4db505c3-b37a-4bb4-b3c9-55fbdeab0068 1 Beaufort County Partnership Community Services and Public Safety Committee Direction & Oversight Jeff Buckalew Project Manager 1 MOA PerformanceIndicator_87075b2f-f02f-4733-b638-f2035197e8f5 0 Implemented Implement Town of Hilton Head Island/Beaufort County Adopted MOA 2021-08-31 0 Consultants Engaged August 2021: Engaged consultants MKSK and HDR through contract to develop transportation and corridor related recommendations for the Gateway corridor projects. Coordinated several public engagements and meetings with stakeholders, Town Council and the community to develop a local position for the project. 2021-10-12 0 Recommendation Approved Town Council approved recommendations and position representing the local preferred alternative on October 12, 2021. The local position and recommendations were provide to project partners at the county and state. 2022-02-28 0 Meeting Held/Response Received February, 2022: A meeting was convened with Town, County and State SCDOT leadership to discus recommendations and receive preliminary feedback. Feedback was generally positive on all recommendations noting that several recommendations are not specifically tied to the Transportation Project. Additional evaluation of costs, performance, and land disruption and impacts were agreed to be pursued and were completed in February, 2022. ^^ Official response to Town approved recommendations were received in February, 2022. 2022-03-31 0 Public Meeting Held March, 2022: A public meeting was held by SCDOT at the Island Recreation Center on March 3rd from 4pm-7pm. ^^ The purpose of the meeting was to: ^^ * Provide a project update. ^ * Demonstrate how public feedback has been incorporated to modify the Recommended Preferred Alternative presented at the public hearing held in July 2021. ^ * Ask for public comments, feedback, and concerns. ^^ The formal comment period for this public information meeting ran through March 26, 2022. The public was able to provide comments: ^^ At the March 3 public information meeting. Online at www.scdot278corridor.com/comment. Via Email to info@scdot278corridor.com By Mail to SC Department of Transportation, Attn. Craig Winn, 955 Park Street, Room 401, Columbia, SC 29202. 2022-04-30 0 Response Requested April, 2022: An official response to the Town's recommendations has been requested from Beaufort County Council. ^^ Town staff and the project team will continue to evaluate the project and its elements to identify additional opportunities to recommend project improvements. 2022-05-31 0 Coordination Ongoing May 2022: Town staff continues to coordinate with Beaufort County, SCDOT and consultants to finalize critical path and additional elements to evaluate to advance Town approved recommendations. Agreement on the scope, timing, and cost of the additional technical evaluation, including an end to end throughout analysis is expected to be finalized in June. 2022-06-30 0 June 2022: No update. 2022-07-19 0 Update Provided July 2022: Town staff presented and updated to Town Council during their meeting on July 19th. Discussion was focused on the critical path and steps to reach Town Council consideration and decision on municipal consent. An MOU outlining these critical elements, including a leadership position to work with project partners moving forward, as well as consideration of the Town conducting an independent end to end analysis and simulation with a qualified consultant will be discussed at he August 16th Town Council meeting. 2022-08-16 0 MOA Adopted August, 2022: Town Council adopted an MOA on August 16, 2022, define a critical path for the Gateway Corridor project, including an End-to-End Analysis and Simulation completed by a firm that does not have a current relationship with SCDOT. The MOA adopted by Town Council directed Town staff to retain and manage this consultant engagement, and to ensure that the consultant did not have a relationship with SCDOT to complete the Independent Analysis. The list of the eight MOA provisions are listed below: ^^ 1. The Town and County agree to advance the Project through equal partnership. All decisions and approvals concerning the Project shall be made in writing and signed by authorized representatives of the Town and County respectively. ^ 2. The County and the Town mutually agree to work together in good faith to address the feasibility, and merits of recommendations previously made by MKSK (as set forth in Exhibit B) (the “Recommendations”) and which may be made by the Independent Consultant after it performs the Independent Review, as discussed at the joint meetings of the Town Council and the County Council on April 5, 2022 and April 21, 2022. ^ 3. The Town will retain an independent consultant (the “Independent Consultant”), i.e., one that does not have a previous or current contractual relationship with SCDOT, the County or Town, to perform the Independent Review. The Independent Consultant will conduct an end-to-end simulation and study through and beyond the Project limits to include additional intersections materially consistent with the Scope of Work set forth in Exhibit A, which will consider project impacts and a mitigation assessment. ^ 4. The County agrees to make available and provide all project data, including but not limited to cost estimates with supporting details, traffic data, including modeling and simulation materials, other technical documents, and base design files. ^ 5. The Town and County mutually agree to work together, along with SCDOT, to design, implement, and provide ongoing maintenance and operations for the planned improvements for uniformed Adaptive Traffic Signals located on US 278. Further, the County and the Town mutually agree to work together to seek the funds necessary to acquire and implement the proposed improvements of the Adaptive Traffic Signals. ^ 6. The Town will contract with MKSK to complete an engineering opinion and probable cost for the Town’s Recommendations. ^ 7. The Town and County will coordinate with SCDOT to perform a value engineering of the project to identify and eliminate unwanted costs and improve function and quality as well as to optimize initial and long-term investment, seeking the best possible value for the lowest cost. ^ 8. For items included in the MKSK comments and other recommendations arising from the Independent Review that may require additional funding, the County and the Town mutually agree to work together to seek the funds necessary to implement the proposed elements. 2022-09-20 0 Revisions Discussed September, 2022: On September 20th, Town Council discussed revisions to the MOA recommended by the Beaufort County Public Facilities Committee. Feedback was conveyed to Beaufort County staff who presented the revised MOA to Beaufort County Council. Beaufort County Council approved the revised MOA on September 26th and will be considered at Town Council on October 4th. 2022-10-31 0 MOA Approved October, 2022: Town Council approved the MOA with Beaufort County outlining steps for Town and County to mutually work together to complete the following: ^^ 1. The County and the Town agree to advance the Project in a cooperative manner for the entire duration of the Project. ^ 2. The County and the Town mutually agree to work together in good faith to address the feasibility, and merits of recommendations approved by Town Council on October 12, 2021 (as set forth in Exhibit B) (the "Recommendations") and further agree that one bridge will be designed and constructed for the Project. ^ 3. The County will procure an Independent Consultant (the "Independent Consultant"), (i.e. – one that does not have a previous or current contractual relationship with SCDOT, the County, or the Town) to perform an additional Independent Review of the project. This Independent Consultant will conduct an end-to-end simulation and study through and beyond the Project limits to include additional intersections materially consistent with the Scope of Work set forth in Exhibit A. ^ 4. The County and the Town will establish a committee (the “Committee”) to select the Independent Consultant through a competitive bid process. The following County representatives shall sit on the Committee: (a) the County Administrator or his designee (b) the Assistant County Administrator for Infrastructure: (c) and the County Transportation Program Manager Consultant. The following Town representatives shall sit on the Committee: (d) the Town Manager or his designee; (e) the Assistant Town Manager of Community Development; and (f) the Town Engineer. ^ 5. All recommendations from the Independent Review for areas within the project boundary will be considered for inclusion in the project. The County and Town agree to pursue the "Finding of No Significant Impacts" (FONSI) from the Federal Highway Administration concurrent with the Independent Review. If any findings from the Independent Review affect environmental documents submitted for the FONSI, those recommendations will be considered, and the environmental documents will be updated and resubmitted as agreed upon by the County and the Town. ^ 6. The County and the Town, as required as part of the NEPA process, will coordinate with SCDOT to perform a value engineering of the project to identify and eliminate unwanted costs, and improve function and quality, as well as to optimize initial and long-term investment, ultimately seeking the best value for the lowest cost. ^ 7. The County and the Town mutually agree to work together, along with SCDOT and Lowcountry Area Transportation Study (LATS), to design, implement and maintain a connected and synchronized signal system along the entire length of the William Hilton Parkway/US 278 Corridor from I-95 to Sea Pines Circle. The synchronized system will include fiber connectivity, Adaptive Signal technologies and other tools to help maximize flow. The County and the Town mutually agree to work together to seek funds necessary to acquire and implement the proposed improvements. ^ 8. Any signal improvements from the synchronization project which are not already installed within the corridor prior to the construction of the Project, will be incorporated as such. ^ 9. This Agreement does not provide the Town's municipal consent. Such consent may be provided by the Town Council after the Independent Review has been evaluated by the Town and County and before the right-of-way acquisition phase of the Project begins. Municipal consent by the Town will not be unreasonably withheld. ^ 10. The County and the Town agree that the Independent Review will be the last and final study needed for the Town to make a final decision related to the Project. ^^ Town and County members of the "Committee" to select an independent consultant. The committee finalized the RFQ and released the solicitation. Responses will be evaluated by the Committee following the November 23rd deadline. 2022-11-23 0 RFQ Closed November 2022: The RFQ for the Independent Consultant to perform the End-to-End Analysis closed on November 23rd. The Selection Committee is coordinating review of and evaluation to determine responsiveness and capability of a firm to perform the requested work. 2022-12-31 0 Staff Assigned December 2022: Town and County staff and designees assigned as the Selection Team to procure an Independent Consultant to conduct an End to End Analysis reviewed RFQ responses and conducted interviews. Additional discussion of execution of the adopted MOA, including the selection team activity and procurement progress is scheduled for January 17th. 2023-01-17 0 Update Provided January 2023: On January 17, 2023, staff provided a project update to Town Council including progress made on all MOA provisions. Town Council provided direction to move forward with the joint effort with Beaufort County to conduct an Independent Study using the one consultant which provided a complete response to the County’s RFQ. Town Council also provided direction to conduct an additional Independent Study using a consultant procured by the Town. In addition, Town Council directed that an Advisory Committee be created to assist in selecting the preferred consultant and to guide the work in coordination with staff. 2023-02-21 0 Committee Resolution Adopted February 2023: On February 21, 2023, Town Council adopted a Resolution authorizing the creation of the William Hilton Parkway Independent Review Advisory Committee outlined as follows: The William Hilton Parkway Gateway Corridor Independent Review Advisory Committee shall consist of the following: one (1) member of Town Council, one (1) current or former licensed professional engineer in the field of engineering, one citizen member and an alternate from the Stoney Community, and two (2) citizen members from the community, to be appointed by Town Council. The William Hilton Parkway Gateway Corridor Independent Review Advisory Committee, in coordination with a technical review team designated by the Town Manager, shall review and assess the Town RFQ and all responses and identify a reasonable number of firms to identify as “Preferred Consultants”. The William Hilton Parkway Gateway Corridor Independent Review Advisory Committee, in coordination with a technical review team designated by the Town Manager, shall review these proposals and will thereafter recommend to Town Council which “Preferred Consultant with which to pursue a contract for the work. The William Hilton Parkway Gateway Corridor Independent Review Advisory Committee will work in coordination with Town staff to guide work of the selected consultant, consistent with the final Scope of Work to complete the Independent Review, to include delivery of findings and recommendations from the consultant and Advisory Committee through Town staff to Town Council. 641227bc-7ac8-4041-965b-6a787d850f2a Land Use Identify land use strategies and solutions that can be incorporated into multimodal transportation corridor plan. Objective_98f6dbce-8b75-4105-a83d-48941a3a2ba4 2 [To be named] 1 PerformanceIndicator_4e801b71-bbd3-457c-8df4-e5f98a46381d 0 0 [To be determined] 63cd270a-e634-4b95-a171-7aaf51e71045 Boulevard Influence the conversion of William Hilton Parkway Gateway from a highway corridor to a well-articulated boulevard through application of context sensitive design solutions consistent with local values and expectations. Objective_7fed38f6-c8c8-41fd-9c3b-f5e9de6dcaf9 3 [To be named] 1 PerformanceIndicator_69e59abf-1a5b-40e2-8a8a-ac0867f203c9 0 0 [To be determined] a5a88686-a29a-422b-825a-d5de1e029838 Mitigation Work with project partners and property and business owners to identify mitigation opportunities to potential project impacts. Objective_2282bfb4-a1b7-4c94-b4b1-0ffe4242cd11 4 [To be named] 1 PerformanceIndicator_bd4a195c-ac85-4f04-ac5a-389cbf817cdd 0 [To be determined] 0 bc388ad3-8c39-4e3f-b88c-2aae85e5ae7c Municipal Consent Support Town Council in their discussion and overall deliberation of these elements once identified so as to formulate a formal Town Council position on the municipal consent of the gateway corridor project as required by current South Carolina law. Objective_8179d0f8-2aae-4121-864d-69e20e25555f 5 [To be named] 1 PerformanceIndicator_8e5dd0d8-1b1b-4ce5-b816-94c03e456657 0 0 [To be determined] d068199a-6bb8-4ae6-ade0-8b9b1dabeab1 Corridor Plan Develop an RFQ/RFP to secure the services for a comprehensive corridor plan for William Hilton Parkway, to include Pope Avenue, Palmetto Bay Road, Main Street, and corresponding adjacent parcels in order to integrate transportation, mobility, land use, landscape, and context sensitive design and consistency throughout the entire corridor. Objective_49a44c50-555f-42a4-b820-f6c876db985d 6 Community Services and Public Safety Committee Direction & Oversight Jennifer Ray Project Manager 1 Corridor Plan (Arrow Road) PerformanceIndicator_aeacc8b1-2ac7-4bda-9f48-dcc75b4727fc 0 2023-03-07 0 Workshop Conducted March 2023: On March 7, 2023, Town Council hosted a Workshop to discuss and review preliminary information as part of a coordinated Major Corridor improvement plan. Recommendations that were discussed were aimed at improving safety, beautification, and consistency to include landscaping and aesthetics, pathways, intersections, roadways, transit, and wayfinding. Staff received comments and feedback from the public and Town Council and will bring forward updated plan details at a future workshop to be held later this summer. 2023-05-31 2023-07-11 0 May 2023: A Town Council Workshop will be held on July 11, 2023 to outline the various Major Corridor/Street Improvement Plans. Monthly status updates on this project can be obtained on the Town's Capital Improvement Program Dashboard: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba 70bacd00-cbb0-45e9-804b-f030643c605e 1 Corridor Plan PerformanceIndicator_f576f9c3-1fa3-4a0b-98bc-777ba55e201d 0 2023-03-07 0 Workshop Conducted March 2023: On March 7, 2023, Town Council hosted a Workshop to discuss and review preliminary information as part of a coordinated Major Corridor improvement plan. Recommendations that were discussed were aimed at improving safety, beautification, and consistency to include landscaping and aesthetics, pathways, intersections, roadways, transit, and wayfinding. Staff received comments and feedback from the public and Town Council and will bring forward updated plan details at a future workshop to be held later this summer. 2023-05-31 2023-07-11 0 May 2023: A Town Council Workshop will be held on July 11, 2023 to outline the various Major Corridor/Street Improvement Plans. Monthly status updates on this project can be obtained on the Town's Capital Improvement Program Dashboard: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba 67dbae4e-12f4-4d39-bb58-df19170647be 1 Corridor Plan (Palmetto Bay Road) PerformanceIndicator_cf9f9df0-9896-45fa-8b61-feb57a2e7834 0 2023-03-07 0 Workshop Conducted March 2023: On March 7, 2023, Town Council hosted a Workshop to discuss and review preliminary information as part of a coordinated Major Corridor improvement plan. Recommendations that were discussed were aimed at improving safety, beautification, and consistency to include landscaping and aesthetics, pathways, intersections, roadways, transit, and wayfinding. Staff received comments and feedback from the public and Town Council and will bring forward updated plan details at a future workshop to be held later this summer. 2023-05-31 2023-07-11 0 May 2023: A Town Council Workshop will be held on July 11, 2023 to outline the various Major Corridor/Street Improvement Plans. Monthly status updates on this project can be obtained on the Town's Capital Improvement Program Dashboard: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba cf8d5e97-0ef7-4c20-8998-b9085db727db Review & Analysis Establish a Citizen Review Committee for End-to-End Analysis. Objective_0bc2f324-ebe2-4515-a8f6-ed717bd9d0c6 7 Community Services and Public Safety Committee Direction & Oversight Shawn Colin Project Manager 1 Committee PerformanceIndicator_dbeef8e6-15c7-4a25-826e-c16128344532 0 2023-02-21 0 Committee Resolution Approved May 2023: On February 21, 2023, Town Council approved a Resolution Authorizing the Creation of the William Hilton Parkway Gateway Corridor Independent Review Advisory Committee. The Committee will work in coordination with Town staff to guide work of the selected consultant, consistent with the final Scope of Work to complete the independent review, to include delivery of findings and recommendations from the consultant and Advisory Committee through Town staff to Town Council. 2023-04-17 0 Committee Met On April 17, 2023, the Committee held their first meeting and reviewed the Town and Beaufort County's Memorandum of Agreement, reviewed the draft Request for Qualification (RFQ) and corresponding scope of work, and set their future meeting dates. 2023-05-12 0 RFQ/Scope of Work Finalized On May 12, 2023, the Committee met again to finalize the draft Request for Qualification (RFQ) and corresponding scope of work. 2023-05-21 0 Committee Appointed On March 21, 2023, Town Council formally appointed Edward Warner, Willie Young, Diederik Advocaat, Chares Walczak, Mayor Perry and Herbert Ford as the alternate to the William Hilton Parkway Gateway Corridor Independent Review Advisory Committee. 2023-06-01 2023-06-06 0 RFQ/Scope of Work Recommended June 1: RFQ and Scope of work have been recommended to Town Council by the Advisory Committee and will be considered on June 6th. 835f730d-0522-4382-bd05-eb55a1845779 Gullah Geechee Neighborhoods Commence Operations of the Gullah Geechee Historic Neighborhoods Community Development Corporation Goal_de37faa0-7b2a-454a-bfd0-d414435a672c 5 FOCUS AREA: REVITALIZE & MODERNIZE THE ECONOMY ~ The Gullah Geechee Historic Neighborhoods Community Development Corporation has been formed with a goal of stabilizing, protecting, and promoting historic and culturally sensitive communities on Hilton Head Island. It will create strategic programs related to, but not necessarily limited to, economic development initiatives, affordable housing, streetscaping, neighborhood planning, targeted capital investment, resident education, and other community support service opportunities. Public Planning Committee Direction & Oversight Gullah Geechee Historic Neighborhoods Community Development Corporation [To be named] [To be named] unnamed stakeholder [To be named] [To be named] Joshua Gruber Project Manager Community Redevelopment Facilitate community redevelopment within the Gullah Geechee Historic Neighborhoods for the benefit of its Residents. Objective_3b9ac360-1195-458b-afd2-de99219565a2 1 Public Planning Committee Direction & Oversight Joshua Gruber Project Manager 1 Gullah Geechee Corporation PerformanceIndicator_2892fd33-8802-4e43-9cf2-b3b534dca9c1 0 Commenced Commence Operations of the Gullah Geechee Historic Neighborhoods Community Development Corporation 2022-02-15 0 Authorization Approved February 2022: A Resolution authorizing the Town Manager to take such steps as may be necessary to begin the process of creating a nonprofit economic development corporation was presented to the Town Council on February 15, 2022 and was unanimously adopted. The Town's Bond Counsel, who has extensive experience working with various economic development organizations across the state was invited to attend the Town Council meeting and presented information concerning the purpose of economic development corporations and how they can be used to strengthen and improve a community. Following the approval of Town Council, staff has been working with its Bond Counsel to develop an initial set of Articles of Incorporation that will be brought back before the Town Council for review and consideration prior to being filled with the South Carolina Secretary of State. 2022-05-31 0 Articles of Incorporation & Bylaws Under Review May 2022: Initial Articles of Incorporation and draft Bylaws have been received from the Town's Bond Counsel and are being reviewed internally by staff. Staff is also discussing a potential slate of individuals for the Corporation's Board of Directors. This information will be included in the upcoming presentation that is currently being planned for the July 17, 2022 Town Council meeting. 2022-06-30 0 Documentation Under Development June 2022: Along with the Articles of Incorporation and Draft Bylaws, Town staff are continue to work on preparing the necessary documentation to allow Town Council to appropriately review and approve of these documents. This will include a draft Resolution authorizing the filing of the Articles of Incorporation, adoption of the draft Bylaws, and an outline of the next series of actions that will need to be taken in order to successfully launch this entity. The Town has also been assisting Senator Tom Davis in his pursuit of a $5 million dollar earmark within the State's budget to serve as seed money for this economic development corporation. 2022-07-31 0 Documents Distributed July 2022: Draft Articles of Incorporation and Bylaws have been provided by the Town's Bond Counsel for the creation of the Gullah Geechee Historic Neighborhoods Community Development Corporation. These documents have been distributed to Town Council members for their review and comment. Town staff anticipate soliciting comments and making modifications to the draft documents through August and will bring forward a final set for public review and discussion at the September 20, 2022, Town Council meeting. If approved for filing, next steps in the process of creating this organization will include the following: ^^ Appointing members to the Corporation's Board of Directors. Hiring of an Executive Director and possible other support staff. ^ * Creation of a Strategic Plan outlining the goals and objective of the corporation. ^ * Creation of an annual budget that aligns with the Strategic Plan. ^ * Implementation of performance metrics that will demonstrate accomplishments and goal completion. 2022-08-23 0 Draft Articles of Incorporation Presented August 2022: On August 23, 2022, Town Council was presented with draft Articles of Incorporation along with all comments received from Town Council member to date pertaining to the Corporation's draft Bylaws. 2022-09-20 0 Bylaws Adopted September 2022: At its September 20, 2022 Town Council meeting, the Town Council voted unanimously to adopt the draft Bylaws as amended during the meeting and to authorize the filing of the Articles of Incorporation. 2022-10-31 0 Articles of Incorporation Accepted October 2022: The Articles of Incorporation for the Town of Hilton Head Island Gullah Geechee Historic Neighborhoods Community Development Corporation have been filed and accepted by the South Carolina Secretary of State. 2022-11-30 0 Communication/Outreach Plan Under Development November 2022: Town staff are developing a recruitment brochure for both members to serve on the Board of Directors and for the hiring of an Executive Director. A corresponding communication and outreach program have been developed for each of these documents to ensure that they can attract some of the best talent available to serve in these respective roles. Staff is also working with Beaufort County to obtain a portion of the "Good Neighbor" funding that the County set aside in its American Rescue Plan Act funds. Additionally, staff is working with the South Carolina Department of Commerce to obtain earmark funding that has been deigned as seed money to be used in standing up the Corporation and its initial activities. 2022-12-31 0 Materials Completed December 2022: Staff completed the recruitment brochure and corresponding materials to attract a dynamic groups of individuals to serve on the Corporation's Board. This information was placed on the Town's website and a comprehensive communication's plan aimed at ensuring a wide ranging distribution of this information was implemented in early January. A position description and recruitment brochure for the Corporation's Executive Director is being finalized and will be issued by the end of January. A proposed budget amendment is being brought before Town Council at its meeting on January 17th to recognize the receipt of $5,353,000 in start up funding for the Corporation. 2023-03-21 0 CDC Board Members Appointed April 2023: ^^ On March 21, 2023, the Hilton Head Island Town Council appointed two council members and three area residents with business and community leadership experience to serve on the Gullah Geechee Historic Neighborhoods Community Development Corporation (CDC) Board of Directors. ^^ The first five individuals named to the CDC's board are: ^^ * Town Council member David Ames ^ * Town Council member Alex Brown ^ * Terry Brubaker, a business consultant ^ * Shirley "Peaches" Peterson, a community leader ^ * Rev. Louis Johnson, Pastor, Central Oak Grove Missionary Baptist Church 2023-05-31 0 Meeting Held May 2023: On May 17, 2023, the Gullah Geechee Historic Neighborhoods Community Development Corporation held their first meeting and formally nominated Board of Director officers. Mrs. Peterson was named as the Board Chair and Mr. Johnson was named as the vice-chair. ^^ Cindaia Ervin, Assistant Town Clerk, presented some a very informative information concerning the history on the historic neighborhoods that are the focus of the Corporation's efforts. She also discussed future meeting dates and the staff resources and support services that will be available to the Corporation. ^^ Town Manager, Marc Orlando, discussed the search process for the Corporation's first Executive Director and the involvement that the Board will have in the selection process. The Board will review all of the applications that have been received and will reconvene on June 7, 2023 to discuss potential candidates. 53f8fde2-cfb4-4b2d-860f-223cd1dd56cf Historic Neighborhoods Foster and promote redevelopment within the Historic Neighborhoods by focusing on promoting cultural resources, protecting cultural assets, and enhancing quality of life. Objective_01bd1d7b-c469-448d-a61f-875a281bd5aa 2 unnamed stakeholder 1 PerformanceIndicator_7a842ad7-2b2e-4cc5-b4d1-7508539cdbb2 0 0 [To be determined] 05432d19-b7f3-4ffc-ae8b-0be01bd2de51 Gentrification Prevent gentrification through the preservation of housing opportunities and supporting economic opportunities that allow for existing community residents to remain within their Neighborhoods. Objective_d7a54cb2-31ff-44eb-92ec-46bd7130bd5d 3 [To be named] 1 PerformanceIndicator_513e3a34-fde8-4664-86c5-ddda1a414db4 0 [To be determined] 0 ab00167b-601c-4865-a20d-550cbc2179cd Business Facilitate business attraction, expansion, and retention as well as providing land planning and development assistance. Objective_8ef6d9c7-8928-40db-abe1-26a151422e24 4 [To be named] 1 PerformanceIndicator_cb01b036-ff54-4487-8789-db97fda298c8 0 0 [To be determined] c08c272e-5981-464a-9bd4-2aef092910a2 Housing Pursue affordable housing opportunities. Objective_fd5ad191-8837-421e-bb81-97cb767a882a 5 [To be named] 1 PerformanceIndicator_851cdca3-63e7-4867-8d09-c662fa519178 0 0 [To be determined] 7899491e-abd9-4fe1-a1df-a3e5bd0ee81f Prosperity & Advancement Facilitate economic prosperity and advancement opportunities for local businesses and residents within the Neighborhoods and provide such other services that are associated with fulfilling the CDC’s mission. Objective_d5fcf92f-c452-42a2-be0f-adbcf248904b 6 [To be named] 1 PerformanceIndicator_c90296d4-2c2b-4f7c-8353-45bda3cff9cc 0 0 [To be determined] d80d0d55-0907-4bc6-bc2e-343189642551 Resilency Identify Strengths, Weaknesses, Opportunities & Threats (SWOT) of Hilton Head Island Resiliency and Establish an Island Resiliency Plan Goal_606cb3bb-e788-4624-a7a8-6563d9f6313e 6 FOCUS AREA: ENVIRONMENTAL SUSTAINABILITY ~ As Hilton Head Island is a barrier island subject to the impacts of sea level rise and other climate related affects, it is vital that a plan be developed to enhance resiliency of the island’s infrastructure and developed areas against future storm events and potential sea level rise. In order to improve the resiliency of the island, the prudent application of climate change science and data to inform our administrative decisions, public policy, and infrastructure investments is critical. By using the most up to date models and sound information on future projections, we can assess vulnerabilities and enhance our adaptive capacity with tools and actions designed to protect the short and long-term interests of our residents and businesses and public infrastructure. Public Planning Committee Direction & Oversight [To be named] unnamed stakeholder Bryan McIlwee Project Manager [To be named] unnamed stakeholder [To be named] [To be named] [To be named] [To be named] [To be named] Tide & Sea Level Establish Hilton Head Island tide gauge and participate in statewide sea level monitoring program. Objective_8e332b2e-4b91-4016-894c-f54ac501af23 1 unnamed stakeholder 1 PerformanceIndicator_8338d390-cef6-4120-8261-181bfd689aed 0 [To be determined] 0 3225ec1a-ac17-4a41-a97f-6b9e94c135d9 Data & Grants Facilitate partnership discussions with local, state and federal agencies regarding data sharing, grant funding. Objective_7807aaee-3905-492f-8434-8b139a67101a 2 Public Planning Committee Direction & Oversight Bryan McIlwee Project Manager 1 RFQ PerformanceIndicator_778060e8-1014-4775-9498-28a4ad40f03d 0 Identify Strengths, Weaknesses, Opportunities & Threats (SWOT) of Hilton Head Island Resiliency and Establish an Island Resilience Plan 2023-02-28 0 Drafted February 2023: An RFQ has been developed in coordinate with the SC Office of Resilience to solicit the qualifications of top firms in the field. The proposed RFQ shall be presented to the Public Planning Committee at their April meeting. 2023-06-30 0 To be Presented June 2023: RFQ will be presented to Town Council for approval. If approved, the RFQ will be advertised in mid-June for 30 days. It is anticipated a contract will be presented to Town Council early Q1 of FY24. dc5d174c-a615-4ecb-8494-5cef70e859ac Critical Facilities Identify critical infrastructure facilities Objective_92bbf47e-e868-4d7d-865a-09ae6792637f 3 [To be named] 1 PerformanceIndicator_94ce8edf-3ddf-4ea1-a8a9-77d9f2d53d05 0 [To be determined] 0 03ceaa93-433b-4574-ac36-f45de02477f9 Ordinances & Regulations Identify all Town ordinances and regulations that could be modified to increase future protections of property, infrastructure, and buildings. Objective_9ff47cd5-58e0-4f28-b5ed-000093229711 4 [To be named] 1 PerformanceIndicator_acd3f9d7-fada-4316-af00-43427fbb0295 0 [To be determined] 0 83caa28e-9294-4de5-b9d0-5439311c59e3 Resilience Plan Develop a Resilience Plan that models future sea level rise and storm scenarios to identify inundation impacts and a menu of mitigation actions, each with benefit costs analysis associated with varying levels of protection. Objective_ad3bbff8-0ac2-40a8-9e9d-c193fd28f5b8 5 [To be named] 1 PerformanceIndicator_ebed2a82-c53f-4dee-b2fc-59e61c0b64d6 0 [To be determined] 0 7cd426fa-2a03-4876-a601-8b781f755fc7 Zoning & Building Codes Evaluate and consider changes to zoning and building codes and other ordinance and regulatory changes that will better protect property, infrastructure and buildings against future impacts from sea level rise and climate change. Objective_e5b06c33-0e42-4d92-9700-9a8b7abeab31 6 [To be named] 1 PerformanceIndicator_c982882c-840f-44e7-bd6a-f93d8e80fdeb 0 [To be determined] 0 50a9e4dd-ee7d-46c9-8eec-3fa0337491c9 Projects Develop recommendations and projected budget needs for future mitigation and protection projects, based on near, mid and long-term implementation schedule. Objective_d36b5527-a8c0-42cd-b4c9-f6457cec3feb 7 [To be named] 1 PerformanceIndicator_5959a263-7036-4147-8ca0-4e9f51462020 0 0 [To be determined] d7a4b0b1-8a39-41c4-a948-3f1e8755a40a Investments Identify and fund proactive investments in public actions which enhance resistance to and recovery from environmental challenges. Objective_699ace66-a75a-4ff9-b861-909e39ec6efe 8 [To be named] 1 PerformanceIndicator_da0d27b0-3254-4556-81ad-4a1e5b4e9b68 0 [To be determined] 0 d79230db-2121-4094-9463-dd724807509e Disaster Relief Continue to maintain and replenish appropriate levels of Town disaster relief funds. Objective_fa57ed74-934d-4a30-9965-1bf5a2b4bf9a 9 [To be named] 1 PerformanceIndicator_1ba39343-41b9-4c25-9e14-7f993087b91a 0 [To be determined] 0 7d26c61e-04f1-49c6-a319-d14a66090347 Capital Improvements Implement the Capital Improvement Program (CIP) Goal_47461893-da40-4bc0-88bf-5aaa73ee11aa 7 FOCUS AREA: "RIGHT-SIZED" INFRASTRUCTURE ~ The Capital Improvement Program (CIP) is the Town’s five-year program for planning capital improvement needs identified in the Comprehensive Plan, and other adopted Town Plans. The CIP links this Plan to the Comprehensive Plan with fiscal capacity. Capital needs are synchronized with operating expenses and tied to forecasted revenues for the current and upcoming fiscal years. It includes projects that improve or maintain a Town asset including new construction, expansion, renovation, or replacement of facilities and equipment. The program follows a yearly planning and budgeting process including recommendations by the Planning Commission and Parks and Recreation Commission with a budget adopted by Town Council. The following list includes the projects by category adopted as part of the FY23-24 budget. Jeff Buckalew Project Manager Beach Renourishment Finance & Administrative Committee Beach Management & Monitoring Direction & Oversight Finance & Administrative Committee Direction & Oversight Finance & Administrative Committee Direction & Oversight Finance & Administrative Committee Direction & Oversight Finance & Administrative Committee Direction & Oversight Finance & Administrative Committee Direction & Oversight Finance & Administrative Committee Direction & Oversight Community Services and Public Safety Committee Direction & Oversight Beach Renourishment Ben Brown Project Manager unnamed stakeholder Jennifer Ray Project Manager Jennifer Ray Project Manager Missy Luick Project Manager Jennifer Ray Project Manager Jennifer Ray Project Manager Beach Management & Monitoring Jennifer Ray Project Manager Jennifer Ray Project Manager Joshua Gruber Project Manager Finance & Administrative Committee Direction & Oversight Beaches Beach Program Implementation Objective_ea213dac-1720-4561-b7f3-5b392a083ebd 1 Jeff Buckalew Project Manager Beach Renourishment Community Services and Public Safety Committee Direction & Oversight Beach Renourishment Finance & Administrative Committee Beach Management & Monitoring Direction & Oversight Jennifer Ray Project Manager Beach Management & Monitoring 1 Beach Management & Monitoring PerformanceIndicator_f5aab7ff-06e0-49fe-8524-7d75455aff8c 0 Manage and monitor beaches 2023-05-31 0 Dashboard Developed May 2023: The Town has developed a separate dashboard to allow the public to review, monitor, track, and evaluate the performance of the Capital Improvement Program. That dashboard can be located here: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba 94db4cc3-17d5-4fb9-9936-267669d431b1 1 Beach Renourishment PerformanceIndicator_998e4669-d0fa-4289-ae48-cdb6d78c9e6b 0 Implement Beach Renourishment Program 2022-01-31 0 Survey Underway/Task Order Executed January 2022: Surveying and sand source coring investigations are underway to collect data for design of the 2025 beach Renourishment project. A contract task order for our coastal engineer to begin the design and permitting phase has been executed. 2022-02-15 0 Code Amendment Approved March 2022: At the February 15 meeting, Town Council approved an amendment to the Town Code to expand the defined Beach limits, extending them from Fish Haul Creek to Park Creek (northwest side of Pine Island). At this meeting, at this meeting Town Council also authorized an agreement with Hilton Head Plantation POA to provide interim financial support for the renourishment maintenance of the Pine Island beach. 2022-02-28 0 Plan Progressing February 2022: Work is progressing on updates to the Beach Management Plan. The 2017 is being updated as recommended every 5 years, but this is not a DHEC or statutory requirement. The official DHEC update is required every 10 years, in 2027. 2022-05-31 0 Job Order Issued May 2022: Design and permitting job order issued to Coastal Engineering consultant for work on the '25 renourishment project. This Job Order specified new goal of incorporating sea level rise considerations into the design and permitting. ^^ Progress being made on the 5-year update of the Beach Management Plan and staff plans to bring this to the Planning Commission in July. The official, formal update required by SCDHEC-OCRM is every 10 years, but they recommend that local communities update it on their own every 5 years as a good practice. 2022-06-30 0 Monitoring Completed June 2022: The updated Beach Management Plan is scheduled to be presented to the Planning Commission on July 20. ^^ The annual (spring) beach monitoring (surveying and aerial photography) are complete. ^^ The Town's coastal engineer is working on the sand search and preliminary analysis for the anticipated '25 Renourishment project. 2022-07-31 0 Analysis & Design Work Ongoing July 2022: The Planning Commission meeting was cancelled and rescheduled for 8/17/22, when the updated Beach Management Plan will be presented. ^^ Upon Planning Commission concurrence, the plan updates will be presented to the Community Services and Public Safety Committee at its October meeting and then to Town Council. OCRM recommends local updates every 5 years (2022) and requires a formal update ever 10 years (2027). Although the strategic plan initially included a hard deadline on 8/22/2017 for the updated plan to be submitted to OCRM, staff has been working closely with OCRM on this 5-year update and since learned it is the 10-year update that requires the formal approval and public notice. ^^ The coastal engineer continues to work on the analysis and preliminary design for the next project and a new job order was executed this month for area cultural resource remote sensing as required for permitting at the potential offshore borrow areas. 2022-08-17 0 Plan Presented August 2022: At the Planning Commission 8/17/22 meeting, staff provided a presentation of the updated beach management plan and a historical overview of the Town's beach management program. Also at this meeting, the Planning Commission unanimously endorsed a recommendation to Town Council that 2022 updated Local Comprehensive Beach Management Plan be adopted. 2022-09-30 0 Data Collected/Preliminary Design September 2022: The Town's coastal engineering is proceeding with data collection and preliminary design of the next renourishment project. 2022-10-24 0 Plan Presented October 2022: At the 10/24/22 Community Services and Public Safety Committee (CSPSC) meeting, staff provided a presentation of the updated beach management plan and a historical overview of the Town’s beach management program. At this meeting, the CSPSC approved the Planning Commission’s unanimous endorsement to Town Council that the 2022 updated Local Comprehensive Beach Management Plan be adopted by ordinance. 2022-11-18 0 Pre-Application Meeting Held November 2022: Staff and our coastal engineering consultant (Olsen and Associates) held a Pre-Application meeting with the US Army Corps of Engineers and permitting agencies on 11/18/22 to present the project scope and discuss the permitting process. Olsen and Associates continues work on the preliminary design and permit applications shall be made in January. An ordinance to adopt the updated Local Comprehensive Beach Management Plan is on the January 3 Town Council agenda. This plan is required to be drafted every 10 years and reviewed, and if necessary, revised at the 5-year interval. The plan to be presented in January is at this 5-year review period. 2022-12-31 0 Plan Up for Renewal December 2022: Permit applications for the next renourishment project will be submitted to the US Army Corps of Engineers and other agencies in January. An ordinance to adopt the updated Local Comprehensive Beach Management Plan is on the January 17 Town Council agenda. This plan is required to be updated and approved by SCDHEC every 10 years and updated at the local level at a 5-year interval. This plan update is at this 5-year review period and will be reviewed by Town Council at its meeting on January 17th. 2023-02-23 0 Plan Endorsed February 2023: Beach Renourishment permit applications were submitted to SCDHEC-OCRM and the USACOE in late January. The LCBMP was presented to Town Council at its January 17th meeting and remanded back to the Public Planning Committee. The item was unanimously endorsed by the PPC at its February 23rd meeting and will now go back to Town Council. 793affda-2af4-465b-b8db-d4c42499e0cd _a545406a-d424-11ed-bf0f-047e0f83ea00 Supports Goal 15 Implement Beach Park Enhancements Pathways Pathway Program Objective_9301ff99-c662-4c72-9a20-2f9865efff67 2 Finance & Administrative Committee Direction & Oversight Jennifer Ray Project Manager 1 Pathways Accessibility & Safety Enhancement PerformanceIndicator_56fb2fe5-d19b-41a0-9e2a-b8942d2b4db3 0 Manage pathways 2023-05-30 0 Developed May 2023: The Town has developed a separate dashboard to allow the public to review, monitor, track, and evaluate the performance of the Capital Improvement Program. That dashboard can be located here: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba bcfecee4-e526-42a8-971c-7c0f306e053f 1 New Pathway Segments PerformanceIndicator_7d19b6db-b774-4f14-b44c-a4aad808033c 0 • Shelter Cove Lane: William Hilton Parkway to Shelter Cove Community Park • Phase 1: Boggy Gut Pathway: Cordillo Parkway to Office Park Road, Woodhaven Dr/Ln • William Hilton Parkway East Bound: BCSO to Mathews Drive 0 [To be determined] 0c38131a-a8f6-41db-a415-3d53f1e1d366 Roadways Roadway Program Objective_8262962b-75a5-4677-8b74-a0371734c027 3 May 2023: The Town has developed a separate dashboard to allow the public to review, monitor, track, and evaluate the performance of the Capital Improvement Program. That dashboard can be located here: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba Finance & Administrative Committee Direction & Oversight Jennifer Ray Project Manager 1 Pope Avenue PerformanceIndicator_f7e8a678-ad69-4a05-9262-073b16602e23 0 Enhanced Pope Avenue Enhancements 0 [To be determined] 1be650b9-12c4-4f22-9864-de8b0dc4792e 1 Main Street PerformanceIndicator_0a126782-b6d9-4c1f-9129-783a693e1cff 0 Enhanced Main Street Enhancements 0 [To be determined] aa3311b7-4878-4ec9-b448-5cf20b04e949 1 William Hilton Parkway PerformanceIndicator_fc01ddf5-29cd-4b3c-abdd-e848b7477798 0 Enhanced Additional William Hilton Parkway Enhancements 0 [To be determined] 269b8f85-a06f-417e-a3fb-79c787daaf63 1 Dirt Roads PerformanceIndicator_12bc6b48-fb69-406f-b2fe-52aedc057c66 0 [To be determined] 0 Improved Dirt Road Improvement Program 34508a32-d1c6-42d3-b6e7-4937df506d5d Parks Park Program Implementation Objective_3f2cef82-ac3f-492f-9a59-3a5ec3a33748 4 • Mid Island Initiative Area & Park ^ • Coligny Beach Parking Area ^ • Chaplin Community Park ^ • Crossings Park ^ • Shelter Cove Community Park ^ • Chaplin Linear Park ^ Patterson Family Park Jennifer Ray Project Manager Finance & Administrative Committee Direction & Oversight 1 Dashboard PerformanceIndicator_183a1b8a-7c8a-4fba-aee1-8345086e1b76 0 2023-05-31 0 Developed May 2023: The Town has developed a separate dashboard to allow the public to review, monitor, track, and evaluate the performance of the Capital Improvement Program. That dashboard can be located here: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba 0dbf2136-482e-42a5-8173-e4299c755bc2 Facilities Facility and Equipment Management Implementation Objective_950eefac-70ec-4a7f-bd1b-7dd943695364 5 May 2023: The Town has developed a separate dashboard to allow the public to review, monitor, track, and evaluate the performance of the Capital Improvement Program. That dashboard can be located here: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba" Finance & Administrative Committee Direction & Oversight Jennifer Ray Project Manager 1 Stormwater Projects PerformanceIndicator_91d342cb-6aa0-4fba-9a4e-431102292ce4 0 0 [To be determined] a55cc87e-45ad-4a40-9674-2a595af82eb7 1 Security Cameras: Shelter Cove Community Park PerformanceIndicator_523514f5-5083-4e9a-8f1b-27e813a109ad 0 0 [To be determined] a3a5807a-663b-4f5a-b15b-bfef89c2f40f 1 Fire/Medical Systems Equipment PerformanceIndicator_e1a0196d-c5e8-4aac-a25c-3a434fc0ccc9 0 0 [To be determined] 7c0f616c-69d9-4898-86ce-959d711bd060 1 Fire Hydrant Expansion PerformanceIndicator_fd9b758a-6da9-4fd8-8dc0-d675d549474e 0 [To be determined] 0 8a695f4e-2b55-4db8-9a57-1e8de073e2b6 1 Town Hall Security & Facility Enhancements PerformanceIndicator_c10b12f2-903f-4fe4-808c-0e0c95c23361 0 [To be determined] 0 48e5d8ad-4aea-43ae-afc2-bcf90c023391 1 IT Equipment & Software PerformanceIndicator_4575dd5f-0ef7-4eea-8076-555f6dc6ca18 0 0 [To be determined] 609e9e5b-ba85-4687-8904-7f043cb4a497 1 Coastal Discovery Museum Capital Project PerformanceIndicator_9392da3e-7079-446a-9a24-1ed61de8d6ed 0 [To be determined] 0 b2b9b3d1-4b1f-473a-b445-6fe874d5a2a0 1 Arts Campus Feasibility Study PerformanceIndicator_682ca267-3bd5-46dc-a89f-d92d88501c06 0 0 [To be determined] e36dd06b-d365-4e64-a588-db0641c8d784 1 Automobile Place/Modern Classic Motors Site Enhancements PerformanceIndicator_1ab1b67d-0f1b-4b1e-9707-41025340d0b4 0 0 [To be determined] 6ab2f726-b09e-417b-9515-e194074b4ec7 Fleet Fleet Management Implementation Objective_b1fe9aaf-7233-4d58-a39a-572fab57749f 6 May 2023: The Town has developed a separate dashboard to allow the public to review, monitor, track, and evaluate the performance of the Capital Improvement Program. That dashboard can be located here: https://hiltonhead.maps.arcgis.com/apps/dashboards/bb2aa208a3ff4628b360675247f7e1ba Finance & Administrative Committee Direction & Oversight Jennifer Ray Project Manager 1 F+R Apparatus & Vehicle Replacement PerformanceIndicator_0842f5c9-99fd-4290-9d53-ab4338e5cb65 0 • Engine/Pump Replacement/Quint Company Replacement ^ • Fire Rescue Specialty Vehicles ^ • Staff Vehicle Replacement ^ • Firefighting Foam for Trucks 0 [To be determined] 0211c924-802d-42ae-9540-2318f8319e1c 1 Town Vehicle Replacement PerformanceIndicator_e7cce61a-122e-4f71-ba4e-c9cfb246b012 0 Vehicle Outfitting 0 [To be determined] 26fbd398-48cb-4f9a-96df-6eff12145fb8 Land Acquisition Land Acquisition Program Management Implementation Objective_2c3f115e-4fce-4f1a-b590-b5c2b6260fc5 7 Soft costs such as surveying, appraisals, and legal fees associated with the acquisition of property to preserve and protect the Island’s character. Finance & Administrative Committee Direction & Oversight Joshua Gruber Project Manager Ben Brown Project Manager 1 Program Implementation PerformanceIndicator_353babbe-c766-4e89-8844-5ef0ed08c9df 0 Implement a land acquisition management program 2022-12-31 0 December, 2022: Staff completed review of Town property inventory, included application of legal opinion and limitations of use from funding sources and known restrictive covenants. This information was used to develop a Town Owned Property Dashboard, which was presented to Town Council and the public during a workshop on January 4, 2023. The dashboard is an important step in developing an asset management strategy and plan for Town-owned properties. This tool is available to Town leadership, staff and the public to provide transparency and access to property details to assist in decision making to guide acquisition and utilization of existing and future assets. ^^ Staff will coordinate review and discussion of the Land Acquisition Manual with Town leadership and bring forth policy related decisions to Town Council for consideration. The goal is to review and update the criteria for land acquisition and utilization and fold into an Asset Management Plan for existing and future assets. 2023-01-31 0 Purchases Approved February 2023: On January 31, 2023, Hilton Head Island Town Council voted unanimously to enter into a contract to purchase three parcels of property located at 200, 224, and 234 Jonesville Road and will cost $7.6 million. ^^ The parcels are situated between The Paddocks and Graham Lane and comprise a total of 12.019 acres. Preliminary designs to develop this property as Tidelands Phase 1 and Tidelands Phase 2 have been received by the Town. The proposed developments would have added 88 - 93 single family units to the Jonesville Road area. 2023-03-31 0 Discussions Ongoing March: The Town continues to have active discussions with various property owners regarding the potential acquisition of targeted parcels. To date, the Town has now acquired over 300 individual properties comprised of over 2,000 acres that have been purchased at a combined cost of approximately $150 million. 2023-05-31 0 Dashboard Developed May 2023: The Town has developed a separate dashboard to allow the public to review, monitor, track, and evaluate the acquisition and potential future uses of Town owned properties. That dashboard can be located here: https://hiltonhead.maps.arcgis.com/apps/dashboards/de4a61212ee54f169f96a92a3f22d3ec 35601e49-993d-4042-89d1-db8a5ababdb7 Housing Housing Program Management Implementation Objective_284b0017-3500-456f-9f29-91ef06314cba 8 Finance & Administrative Committee Direction & Oversight Missy Luick Project Manager 1 Housing Program PerformanceIndicator_c10d9c1f-ae63-4937-a7db-af40bd54ea96 0 Implemented Implement the Town's Workforce Housing Program 2023-04-30 0 Ongoing April 2023: Implementation of the Town's Workforce Housing Program continues on. Accomplishments to date include: ^^ 1. Creation of a draft area wide Asset Map that includes a broad list of affordable and workforce housing resources and partners. This map is being finalized and will hopefully represent available resources within the greater Beaufort/Jasper County areas. ^^ 2.Working on a recommendation and outline to create a Hilton Head Island Workforce Housing Action Committee. ^^ 3. Researching and developing a community-wide anti-displacement plan to support housing and community preservation strategies. ^^ 4. Evaluating ideas for a community-wide survey on public's perspective on the needs and demands workforce housing. ^^ 5. Hilton Head staff has participated recently in five different community meetings and presentations on workforce housing initiatives and opportunities. 2023-05-01 0 Asset Map Completed May 2023: 1) in partnership with the new Regional Housing Trust Fund, we have created an area wide Asset Map to include a broad list of affordable and workforce housing resources and partners the Asset Map list is complete (although can be added to) as of May 1st. Beaufort County GIS Team mapped all the organizations on the list. 2023-05-16 0 Committee Approved 2) On May 16th, 2023 Town Council approved the new Hilton Head Island Workforce Housing Action Committee (HAC). Next steps will be to promote the new HAC to recruit members based on the diverse roles and expertise outlined in the HAC ordinance. The Committee will be made of up of no more than 11 community partners representing diverse backgrounds to include but not limited to real estate professionals, development, affordable workforce housing, social service sector, employment sector, philanthropy, general concerned citizens and residents that live in workforce housing. 2023-05-30 0 Anti-Displacement Plan in R&D 3) We are in the research and development phase of pulling together a community-wide anti-displacement plan to support housing and preservation strategies. The HAC (once established) would play a role in the plan development, finalization and implementation as its first action item. d310e698-0967-446d-ae6a-8e19d982fbc6 Land Acquisition Update the Town's Land Acquisition Manual Goal_41b05160-24dd-48df-a0e0-74068720dece 8 FOCUS AREA: "RIGHT-SIZED" INFRASTRUCTURE ~ The Town of Hilton Head Island has purchased a significant amount of land throughout the Island for a variety of strategic purposes. These have included reducing traffic congestion, preserving open space, providing public access to or views of the water, and other similar actions that are in furtherance of the Town’s Comprehensive Plan. However, the Land Acquisition Manual that the Town utilizes to identify and acquire real property has not been updated since 2005 and does not fully reflect that current needs and goals of the Town. The document should be amended and be brought up to date with existing practices, processes, and policies. Finance & Administrative Committee Direction & Oversight Finance & Administrative Committee Direction & Oversight unnamed stakeholder Ben Brown Project Manager John Troyer Project Manager Updates Evaluate Land Acquisition Manual updates inclusive of parks, open space, conservation, town facilities, commercial redevelopment, workforce housing, development rights, preservation of historic neighborhoods, etc. Objective_1a45df2a-3171-4515-82d9-19f41af148ad 1 Finance & Administrative Committee Direction & Oversight Ben Brown Project Manager 1 PerformanceIndicator_5c6e4a6a-ce57-4395-8851-6604f9d1666d 0 Update the Land Acquisition Manual, which includes Parks, Open Space, Conservation, Town Facilities, Commercial Redevelopment, Workforce Housing, Development Rights, Preservation of Historic Neighborhoods, etc. 2023-05-31 0 Pending May 2023: This initiative has not yet begun. 2023-10-01 2023-12-31 0 It is anticipated that this project will commence in Q4 of 2023. 56d8fd5f-92f3-4332-b482-63143c23f8f8 Funding Identify potential funding sources for Land Acquisition Program implementation. Objective_7228ad85-9556-48d5-b963-c24086523d0f 2 Finance & Administrative Committee Direction & Oversight John Troyer Project Manager 1 Funding Sources PerformanceIndicator_6e61fd95-9202-4c1f-837c-804e548c8eb7 0 Identify potential funding sources 2023-03-31 0 Alternatives under Consideration March 2023: The Town has been monitoring the Real Estate Transfer Fee collections and balances for possible future acquisitions. The Town is also doing the background work to evaluate possible bonding opportunities and alternative revenue sources. The State is considering adding ATAX and HTAX approved uses for housing -- which may be a part of the Land Acquisition plan. 2023-04-30 0 Legislation under Consideration April 2023: The Town continues to monitor Real Estate Transfer Fee collections and evaluating possible bonding opportunities for land purchases. The State is seriously considering adding ATAX and HTAX approved uses for housing -- after the update from Senator Davis on this legislative initiative. This change could very well become a part of the Land Acquisition plan. 2023-05-31 0 Bonding Opportunities under Consideration May 2023: The Town continues to monitor Real Estate Transfer Fee collections and evaluating possible bonding opportunities for land purchases. The State has passed an additional approved usage for ATAX for housing. Staff is evaluating the legislative language to assess the possible opportunities for the Town to consider. This change in state law will be considered to become a part of the Land Acquisition plan. 2023-06-30 0 Legislation Passed June 2023: The Town continues to monitor Real Estate Transfer Fee collections and evaluating possible bonding opportunities for land purchases. The State has passed an additional approved usage for ATAX for housing. Staff is evaluating the legislative language to assess the possible opportunities for the Town to consider. This change in state law will be considered to become a part of the Land Acquisition plan. 663ee906-8dc1-418c-8bb1-db8c5a714c75 Waste & Recycling Conduct a Strengths, Weaknesses, Opportunities and Threats (SWOT) of Hilton Head Island Solid Waste and Recycling Goal_0ca70d30-7456-4d95-871e-b51d5693230f 9 FOCUS AREA: ENVIRONMENTAL SUSTAINABILITY ~ The Town's Our Plan document lays out several goals related to increasing capacity for processing recyclable materials and ensuring the long-term viability of solid waste disposal for the Island. To achieve these objectives, the Town will need to work in coordination with Beaufort County as the agency responsible for household waste streams disposal for the entire county and jointly pursue opportunities that improve recycling and composting rates. [To be named] Recycling Beaufort County Waste Disposal Recycling Beaufort County Recycling Community Services and Public Safety Committee Direction & Oversight [To be named] Recycling [To be named] unnamed stakeholder Bryan McIlwee Project Manager SWOT Analysis Engage experts in the field of solid waste to assist the Town in performing a SWOT analysis. Objective_52e24123-34ae-4fd7-bcb1-d7b73b4cf206 1 Community Services and Public Safety Committee Direction & Oversight Bryan McIlwee Project Manager 1 SWOT Analysis PerformanceIndicator_e4a29190-d3e0-49e9-9838-25f43fe22bca 0 Conduct a Strengths, Weaknesses, Opportunities & Threats (SWOT) of Hilton Head Island Solid Waste & Recycling Policy 2022-02-15 0 February 2022: At the 2/15/22 Town Council meeting, the Beaufort County Administrator provided a state of the County Solid Waste and Recycling programs. 2022-03-31 0 Data Collected March 2022: Staff is collecting data and working with Beaufort County Solid Waste and Recycling in assessing recycling practices of private haulers on HHI. 2022-04-19 0 Resolution Approved April 2022: On 4/19/22 Town Council approved of the Greater Island Council resolution on SW&R that the Town and County should work together in the development of a new long-term agreement that will secure the landfill and recycling needs of Hilton Head Island and Beaufort County. 2022-06-30 0 Coordination Meetings Initiated June 2022: Town and County staff and the chairman of the GIC Sustainability Action Committee will begin holding monthly SW&R coordination meetings in July. 2022-07-19 0 Briefing Conducted July 2022: Town Council was briefed on the status of the initiative at the 7/19/22 meeting. ^^ Staff is soliciting mid-year quantitative reporting from the solid waste and recycling haulers licensed to do business on HHI and a review of their policies and procedures regarding recycling collection and processing to ensure compliance with the Town Code. ^^ Staff will work with Beaufort County and the GIC to develop detailed initiative objectives, gather SW&R data and statistics, draft a long-term agreement for operation of the HHI convenience center, develop better public educational and outreach campaigns, determine how to allow for more recycling opportunities at the HHI convenience center. 2022-08-31 0 Report Obtained August 2022: Staff worked with private waste and recycling haulers licensed to do business on HHI to obtain a semi-annual report. 2022-09-30 0 Oyster Shell Recycling Facility under Construction September 2022: Staff continued work with SCDNR to construct an oyster shell recycling facility at the Cross Island Boat Landing. This involves Beaufort County as the operator and soon to be owner of that park/property. Staff worked with Beaufort County to review the 2nd resolution put forth by the GIC Sustainability Action Committee. 2022-10-27 0 Recommendation Endorsed October 2022: At their 10/27/22 meeting the Public Planning Committee (PPC) endorsed a recommendation that the Town Council approve a Town resolution endorsing the September 2022 GIC Resolution. The GIC Resolution supports the County construction of a southern Beaufort County Materials Recovery Facility (MRF), consideration of a single-stream waste and recycling hauler for single family residential properties on HHI and consider improvements and expansion of the HH convenience center to include organic recycling and potentially serve as a transfer station. ^^ Staff presented the PPC a status briefing on Solid Waste and Recycling SWOT analysis. This consisted of an overview and strategy, as well as work to date and schedule of future efforts. The committee provided questions, comments and feedback to staff and a follow up report shall be planned for Spring 2023. 2022-11-30 0 Resolution Pending November 2022: The adoption of the September 2022 GIC Resolution on Solid Waste and Recycling (SW&R) is on the January 3 Town Council meeting agenda. The GIC Resolution supports the County construction of a southern Beaufort County Materials Recovery Facility (MRF), consideration of a single-stream waste and recycling hauler for single family residential properties on HHI and consider improvements and expansion of the HH convenience center to include organic recycling and potentially serve as a transfer station. Staff continues to hold SW&R coordination meetings with Beaufort County staff and GIC members. The County is making progress on the southern county Materials Recovery Facility (MRF) to be located in Bluffton at the Simmonsville Road convenience center. 2022-12-31 0 Resolution under Consideration December 2022: The adoption of the September 2022 GIC Resolution on Solid Waste and Recycling (SW&R) is on the January 17 Town Council meeting agenda. The GIC Resolution supports the County construction of a southern Beaufort County Materials Recovery Facility (MRF), consideration of a single-stream waste and recycling hauler for single family residential properties on HHI and consider improvements and expansion of the HH convenience center to include organic recycling and potentially serve as a transfer station. Staff continues to hold SW&R coordination meetings with Beaufort County staff and GIC members. The County continues work on the southern county Materials Recovery Facility (MRF) to be located in Bluffton at the Simmonsville Road convenience center. 2023-01-17 0 Resolution Endorsed February 2023: At its January 17 meeting, Town Council endorsed a Greater Island Council resolution for Town and County enhancements towards solid waste and recycling and a new Materials Recovery Facility (MRF) in southern Beaufort County. Staff is negotiating a SWOT analysis contract with consultant that recently updated the County Solid Waste Master Plan. 2023-05-02 0 Resolution Approved May 2023: On May 2, 2023, Town Council unanimously approved a Resolution supporting the proposed approach to complete a Strength, Weakness, Opportunities, and Threats (SWOT) Assessment for solid waste and recycling for Hilton Head Island. ^^ Based upon this approval, staff has procured the ability to contract with A. Goldsmith Resources, LLC (AGR), an expert consultant in the field of sustainable solid waste and materials management, and the preparer of the recently updated Beaufort County Solid Waste Management Plan (2022-2041), via a single source procurement. 2023-06-30 0 Negotiations Ongoing June 2023: A contract scope, schedule and fee is currently being negotiated, with AGR. 74a55494-4060-4d68-a677-c2fd7e694297 Education & Promotion Pursue promotional and educational efforts to foster recycling, composting, and litter control. Objective_915da0a3-d69c-415c-9eeb-0881ee484451 2 [To be named] 1 PerformanceIndicator_318d31dd-707c-4460-a863-832650454908 0 [To be determined] 0 bbee33ee-25f2-4f88-b3d1-4ce4796c1f6e Dialogue Engage in dialogue with Beaufort County regarding their long-range solid waste disposal and recycle programs. Objective_b60acbaf-8f4e-4f5c-a36b-ce41860dc868 3 If they undertake revisions or updates to their long-range plans, actively participate in such discussions in order to represent the goals of the Island in these plans. Beaufort County Waste Disposal Recycling 1 PerformanceIndicator_4bdd21fe-b639-403a-8a6c-2d7eb924e499 0 0 [To be determined] c5904812-125e-4077-b222-1f5165a53110 Processing Center Propose discussions with Beaufort County regarding the potential creation of an off-Island materials processing center that would facilitate increased recycling rates from within the Town and the greater region. Objective_45bb6ae7-d6fb-4d2e-8aad-7c9cac5d9289 4 Beaufort County Recycling 1 PerformanceIndicator_219e15b0-8e38-439f-9c94-35019e702f5a 0 [To be determined] 0 3f523f0b-06ad-4e04-9efd-bcc778e33680 Composting Examine the creation of composting models at highly visible sites around the Town. Objective_e00f4f4a-0ded-4c8b-a611-f11f5839f291 5 [To be named] Recycling 1 PerformanceIndicator_8e72447d-bd39-457d-aa05-1ee6cddacddc 0 [To be determined] 0 00b2761b-495b-4e7f-922d-b73eddcffaf7 Town Code Evaluate the need to amend Town Code utilizing data obtained as part of the SWOT analysis. Objective_bbcf014c-5f50-409e-bfd3-87097fd43f33 6 [To be named] Recycling 1 PerformanceIndicator_1ab56fec-e5be-491d-8db5-c101a7f524fa 0 [To be determined] 0 ee0122c1-637e-4f47-a5b9-11d4188c4549 DMO Implement the Destination Marketing Organization (DMO) Marketing Plan & Measure Performance Goal_54b54405-64e2-4f2f-ac81-a3efb3f66c66 10 FOCUS AREA: REVITALIZE & MODERNIZE THE ECONOMY ~ Work with the Town’s authorized Destination Marketing Organization to adopt and implement an effective marketing plan that places an emphasis on positive community attributes of Hilton Head Island as a place to live, work, and play. Identify any necessary changes and ensure that Town Council feedback is incorporated into the annual marketing plan. Monitor the performance of the Town’s authorized Destination Marketing Organization partner with DMO staff to assess performance against stated goals. Finance & Administrative Committee Direction & Oversight [To be named] USCB Ecotourism Marketing Materials [To be named] [To be named] DMO Marketing Council [To be named] Kelly Spinella Project Manager Contract Survey current metrics required by the DMO contract and analyze to achieve Town goals. Objective_26b90638-ccb7-4254-a661-5a4297cce19a 1 [To be named] 1 PerformanceIndicator_d9c1fef5-f03b-4980-a7ad-3ff94dbd8ef3 0 [To be determined] 0 cde7d4b7-8eed-43a9-bad1-78f472abd738 Metrics Review any metrics recommendations/changes with DMO. Objective_099007de-cc53-4625-aff0-54185a52b050 2 [To be named] 1 PerformanceIndicator_5c483713-5b00-4289-a831-be2e37aa5207 0 [To be determined] 0 0aa08316-028e-4878-9a2a-44a8143ea6c3 Marketing Plan Support DMO Marketing Council in creation of marketing plan to ensure that correct performance measurements are being included and achieved. Objective_8cbee115-1f4e-4527-b186-71c83feae86d 3 DMO Marketing Council 1 PerformanceIndicator_f9f9c740-ba94-4e34-8a6d-c9a8e8e7513e 0 [To be determined] 0 d76cbbd5-1a26-4dce-a04f-0698495e0a90 Performance Continue monitoring DMO performance and achievement of identified performance measures. Objective_e89732a5-56f5-4c94-b7c5-b28ba31adf46 4 [To be named] 1 PerformanceIndicator_a2d07ebd-efe5-4a06-8470-106dcf199ccb 0 0 [To be determined] 9ddfa1d9-3b21-446e-b22e-4886e1853bce Tourism Include Ecotourism (with Assistance from USCB and others), Cultural Tourism, Wellness Tourism, and Sports Tourism into DMO Marketing Materials. Objective_fca39f8d-f2a2-4504-bcbe-2ae625d6c238 5 Finance & Administrative Committee Direction & Oversight USCB Ecotourism Marketing Materials Kelly Spinella Project Manager 1 Ecotourism Evaluation PerformanceIndicator_6e94fc6a-7a89-43b6-84f6-e091a3981fda 0 Evaluate inclusion of Ecotourism (with Assistance from USCB and others), Cultural Tourism, Wellness Tourism, and Sports Tourism into DMO Marketing Materials 2022-02-02 0 Council Convened January 2022: Marketing Council convened on February 2, 2022 to assist in setting goals and action items for 2022. 2022-02-28 0 Input Provided February 2022: Marketing Council met and offered input on this year's marketing plan. Changes for 22/23 include identification of strategies and tactics and the development of the community Cornerstone plan. The marketing plan is currently in review by the Marketing Council for feedback before being presented to the Town. 2022-04-19 0 Marketing Plan Presented April 2022: The HHI/Bluffton Chamber of Commerce presented Destination Marketing Organization Industry Metrics to the Finance and Administration Committee on 4/19/22. The full presentation can be reviewed online here: https://hiltonheadislandsc.gov/agendas/2022/finadmin-4-19-2022-pkg.pdf . A motion was made that the committee accept the metrics report as presented by the Chamber of Commerce as our DMO. Motion carried 4-0. The HHI/Bluffton Chamber of Commerce marketing plan was presented to Town Council at the 4/19/22 meeting and was approved unanimously by Town Council. The full plan can be reviewed online here: https://hiltonheadislandsc.gov/agendas/2022/tc-4-19-2022-pkg.pdf 2022-04-07 2022-05-03 0 Draft Plan Presented March 2022: The draft of the marketing plan will be presented to ATAC on 4/7/22. Once approved by ATAC, printed plan will go to Finance & Administration meeting on 4/19/22 and then to Town Council for adoption on 5/3/22. 2022-11-30 0 Plan being Drafted November 2022: Worked in collaboration with DMO staff to develop and document the Community Cornerstone plan. Work will continue in early-December to finalize this plan and establish progress reporting frequency and format. 2022-12-31 0 Plan being Finalized December 2022: Staff has worked with DMO staff to finalize the draft Community Cornerstone Plan. The Plan identifies various strategies and tactics as well as corresponding key performance indicators that will be used to monitor the Plan's implementation. The Plan will be incorporated as a part of the DMO's marketing plan and will be presented to Town Council for their review and comment as part of the annual marketing plan approval process. 2023-01-30 0 Meetings Attended January 2023: Staff will attend the FY24 Hilton Head Island Marketing Council Annual Meeting in February that the DMO will report on past performance, discuss trends and gain valuable insight as they work to complete the FY24 Annual Marketing Plan for Hilton Head Island. 2023-03-31 0 Meetings Conducted March 2023: Town Staff, Josh Gruber and Kelly Spinella, met individually with each Council Member and our DMO team to understand Town Council's concerns and thoughts. Staff member also met on a monthly basis with the DMO to understand how we can better work together and to see their Marketing efforts in the upcoming months. 2023-04-30 0 Metrics & Marketing Plan Presented April 2023: The DMO Presented FY24 Marketing Plan to ATAX Committee and presented 2022 DMO Metrics Report and FY24 Town of Hilton Head Island Marketing Plan to Finance & Administrative Committee 2023-05-31 0 Meetings Ongoing May 2023: Staff continues to meet with the DMO on a monthly basis. DMO has also hired an outside communications consultant, Next Factor, who will be conducting private interviews with key community members. Town staff member, Kelly Spinella, has already been interviewed. The consultant will give their final report on the best way to market Hilton Head Island and communicate their efforts based off the feedback they receive. aa020a21-1010-422b-a735-00899ddecf3f Revenue & Funding Assess Alternative Revenue Sources and Funding Opportunities Goal_9077666e-ee8a-4ece-8dbb-162a695859bf 11 FOCUS AREA: PURSUIT OF EXCELLENCE ~ In order to support the long-term financial stability of the Town, utilize all available resources at the federal, state and local levels to identify and obtain alternative sources of revenue, grant funding, or other project funding so as to support the strategic goals and objectives of the Town, its organizational operations and its Capital Improvement Plans. Finance & Administrative Committee Direction & Oversight Finance & Administrative Committee Direction & Oversight Finance & Administrative Committee Direction & Oversight Finance & Administrative Committee Direction & Oversight Finance & Administrative Committee Direction & Oversight Beaufort County Greenspace Sales Taxation Finance & Administrative Committee Direction & Oversight Finance & Administrative Committee Direction & Oversight Finance & Administrative Committee Direction & Oversight John Troyer Project Manager John Troyer Project Manager John Troyer Project Manager John Troyer Project Manager Jeff Netzinger Project Manager unnamed stakeholder John Troyer Project Manager John Troyer Project Manager John Troyer Project Manager Land Acquisition Establish Land Acquisition Funding Strategies Objective_1ee57e3d-36fb-46ed-a14b-1dd0632a584c 1 11.1.1 Beaufort County Greenspace Sales Tax Program Finance & Administrative Committee Direction & Oversight Beaufort County Greenspace Sales Taxation John Troyer Project Manager 1 Greenspace Sales Tax PerformanceIndicator_f4f8cd73-7fb6-4f09-9912-3c96ddaa4ee3 0 Land Acquisition Funding Strategies (Beaufort County Greenspace Sales Tax Program) 2023-03-31 0 Discussions Held March 2023: Numerous discussions have taken place about the Beaufort County program. The Town is thankful Beaufort County officials have been amenable to the Town receiving its fair share of this funding opportunity. The Town looks forward to more discussions with Beaufort County officials. 2023-04-30 0 April 2023: Continued discussions have taken place about the Beaufort County program with the Beaufort County officials. The Town is thankful Beaufort County officials have been amenable to making sure the Town has every opportunity to receive its fair share of this funding opportunity. The Town looks forward to more discussions with Beaufort County officials. 2023-05-31 0 May 2023: Continued productive discussions have taken place about the Beaufort County program with the Beaufort County officials. The Town is thankful Beaufort County officials have been amenable to making sure the Town has every opportunity to receive its fair share of this funding opportunity. The Town looks forward to more discussions with Beaufort County officials and planning. 2023-06-30 0 Proposal to be Submitted June 2023: Continued productive discussions and participation have taken place with Beaufort County staff and with the Beaufort County officials. The Town is thankful Beaufort County officials have been amenable to making sure the Town has every opportunity to receive its fair share of this funding opportunity. The Town is planning on submitting a proposal once the process finishes design and is open for applications. af005a7a-a55a-494b-b5b7-c5d3d3216845 1 Redevelopment/Reuse Strategy PerformanceIndicator_80af4562-e4fb-4235-a795-688f84ceb6b2 0 Land Acquisition Funding Strategies (Redevelopment/Reuse) 2023-03-31 0 Considering Opportunities March 2023: The Town is actively seeking to consider opportunities for redevelopment. 2023-04-30 0 Monitoring Transfer Fees/Considering Bonding April 2023: The Town is monitoring Real Estate Transfer Fee collections to consider its capacity to engage in redevelopment activities. The Town is actively seeking to consider opportunities for redevelopment. The Town is considering bonding capacity to include some funding for this initiative. caf3bd2e-0af0-4c31-9ad2-0f915f5c1c04 1 Open Space Funding Strategies PerformanceIndicator_113a2395-e7a5-499c-b760-05dca9d546c6 0 Land Acquisition Funding Strategies (Open Space Preservation) Policy 2023-03-31 0 Monitoring Transfer Fees March 2023: The Town is monitoring the Real Estate Transfer Fee collections and balances for future possible transactions. The Town is doing the background work for possible bonding opportunities of these revenues. Further discussion will be forthcoming. 2023-04-30 0 Bonding Opportunities under Consideration April 2023: The Town is monitoring the Real Estate Transfer Fee collections and balances for future possible transactions. The Town is doing the background work for possible bonding opportunities of these revenues. Further discussion will be forthcoming. 2023-05-31 0 Bonding Discussion Held May 2023: The Town continues to monitor Real Estate Transfer Fee collections and balances for future possible transactions. The Town is doing the background work for possible bonding opportunities of these revenues. Further discussion will be forthcoming. ^^ The Finance and Administrative Committee had a thorough discussion on the process of bonding if Town Council were to support this method of funding. 23e3620d-7079-48f5-a8ed-97e8944b7e49 Referendum Questions Assessment of Voter Referendum Questions Objective_4fa80bf6-d450-41a5-ae08-10acab0c9492 2 Finance & Administrative Committee Direction & Oversight John Troyer Project Manager 1 Voter Referendum PerformanceIndicator_eb945fbe-e8eb-4670-8725-cfe3f3e913bd 0 Land Acquisition Funding Strategies (Assessment of Voter Referendum Questions) 2023-03-31 0 No Plan March 2023: There is no plan for a referendum at this time. A referendum may be considered in the future for a specific proposal if developed or received. 2023-04-30 0 No Plan April 2023: There is no plan for a referendum at this time. A referendum may be considered in the future for a specific proposal if developed or received. 2023-05-31 0 No Plan May 2023: There is no plan for a referendum at this time. A referendum may be considered in the future for a specific proposal if developed or received. 2023-06-30 0 No Plan June 2023: There is no plan for a referendum at this time. A referendum may be considered in the future for a specific proposal if developed or received. 95a7c19a-c13f-496c-a00a-501e7adfae87 Workforce Housing Identify Dedicated Funding for Workforce Housing Initiatives Objective_e315b974-33df-4088-9a0c-81c91967b5da 3 Finance & Administrative Committee Direction & Oversight John Troyer Project Manager 1 Dedicated Funding PerformanceIndicator_f6741e9c-57fe-49e0-b622-2052badd5407 0 Identify Dedicated Funding for Workforce Housing Initiatives Policy 2023-03-31 0 Northpoint PPP Proceeding March 2023: The Town is actively seeking to include recurring workforce housing funding this year's budget proposal. The Town is also moving forward with the Northpoint Public Private Partnership (PPP). 2023-04-30 0 Budget to be Proposed April 2023: The Town continues to actively seek to include recurring workforce housing funding this year's budget proposal. The Town is also moving forward with the Northpoint Public Private Partnership (PPP). The Town Manager will propose a budget May 2nd. 2023-05-31 0 Northpoint PPP Partner Forthcoming May 2023: The Town continues to actively seek to include recurring workforce housing funding this year's budget proposal. The Town is also moving forward with the Northpoint Public Private Partnership (PPP). An announcement of the partner is forthcoming soon. Town Council will consider the proposed budget on 2nd reading on June 6th. 2023-06-30 0 Funding Included in Budget June 2023: The Town included recurring workforce housing funding this year's adopted budget ordinance. The Town is also moving forward with the Northpoint Public Private Partnership (PPP). An announcement of the partner is forthcoming soon. 4017dbfd-53dd-4002-888f-fc0ca105a9d1 1 Funding Strategies PerformanceIndicator_1314b341-3317-4001-a443-1a4bfd988648 0 Land Acquisition Funding Strategies (Workforce Housing) 2023-03-31 0 Research Underway March 2023: The Town is actively seeking to include recurring funding for Land Acquisition in the annual budget. Currently "soft costs" are included in the budget to consider properties. ^^ The Town is doing background research on possible bonding capacity for future consideration to provide funds for Land Acquisition. 2023-04-30 0 Meeting Held April 2023: The Town is actively seeking to include recurring funding for Land Acquisition in the annual budget. Currently "soft costs" are included in the budget to consider properties. ^^ The Town is doing background research on possible bonding capacity for future consideration to provide funds for Land Acquisition. The Town had a productive meeting with its Financial Advisor and Bond Counsel regarding research into opportunities. 2023-05-31 0 Legislation Discussed May 2023: The Town is actively seeking to include recurring funding for Land Acquisition in the annual budget. Currently "soft costs" are included in the budget to consider properties. ^^ The Town is doing background research on possible bonding capacity for future consideration to provide funds for Land Acquisition. The Town had a productive meeting with its Financial Advisor and Bond Counsel regarding research into opportunities. Included in these discussion is the change in state law related to housing. Staff and counsel are evaluating language for possible opportunities for the Town to consider. 2023-06-30 0 Evaluating Language June 2023: The Town is actively seeking to include recurring funding for Land Acquisition in the annual budget. Currently "soft costs" are included in the budget to consider properties. ^^ The Finance and Administrative Committee had a fruitful discussion on the process of issuing bonds in June. ^^ The Town is doing background research on possible bonding capacity for future consideration to provide funds for Land Acquisition. The Town had a productive meeting with its Financial Advisor and Bond Counsel regarding research into opportunities. Included in these discussion is the change in state law related to housing. Staff and counsel are evaluating language for possible opportunities for the Town to consider. 10533548-a6dc-42fa-89eb-66d5fb50a952 Mid-Island TIF Evaluate Mid-Island Tax Increment Financing (TIF) District Creation Objective_7c08fbc1-b33d-4d83-b6c6-a403e928adc8 4 Finance & Administrative Committee Direction & Oversight John Troyer Project Manager 1 TIF District PerformanceIndicator_f9e033ad-89e3-4298-b49f-4edfdf379cf6 0 Mid-Island Tax Increment Financing (TIF) District Creation Policy 2023-03-31 0 Thoughts Gathered March 2023: The Town has received initial thoughts from potential partners in the Beaufort County, Public Services District and the Beaufort County Schools about entering into discussions regarding possible future TIF districts. 2023-04-30 0 Conceptualizing Options April 2023: The Town has received initial thoughts from potential partners in the Beaufort County, Public Services District and the Beaufort County Schools about entering into discussions regarding possible future TIF districts. The Town is starting to conceptualize possible options to discuss with potential funding partners to seek consensus. 2023-05-31 0 Discussions to be Conducted May 2023: The Town has received initial thoughts from potential partners in the Beaufort County, Public Services District and the Beaufort County Schools about entering into discussions regarding possible future TIF districts. The Town is starting to conceptualize possible options to discuss with potential funding partners to seek consensus. These discussions are expected to happen after the budget is considered. 2023-06-30 0 Discussions to Resume June 2023: The Town has received initial thoughts from potential partners in the Beaufort County, Public Services District and the Beaufort County Schools about entering into discussions regarding possible future TIF districts. The Town is starting to conceptualize possible options to discuss with potential funding partners to seek consensus. These discussions are expected to resume now that the budget has been adopted. 91bbef75-c7cc-44b7-840e-5ccefcb1d12f Development Permit Fees Assess Development Permit Fees and Propose Necessary Adjustments Objective_2b543c50-ff19-4952-9c97-65a55cff0b0f 5 Finance & Administrative Committee Direction & Oversight John Troyer Project Manager 1 Permit Fee Adjustments PerformanceIndicator_f71a6a92-4b20-41f5-bef0-22347634412e 0 Assess Development of Permit Fees and Propose Necessary Adjustments 2023-03-31 0 Analysis Conducted March 2023: Both development fees for Community Development and Stormwater were analyzed for effectiveness and for comparability with our region. Recommendations are forthcoming with new rate sheets in the budget proposal to be considered by Town Council in May. 2023-04-30 0 Recommendations Forthcoming April 2023: Both development fees for Community Development and Stormwater were analyzed for effectiveness and for comparability with our region. Recommendations are forthcoming with new rate sheets in the budget proposal to be considered by Town Council in May. 2023-05-31 0 Recommendations Made May 2023: Both development fees for Community Development and Stormwater were analyzed for effectiveness and for comparability with our region. Recommendations are included with new rate sheets in the budget proposal to be considered by Town Council on June 6th. 2023-06-30 0 Updated Schedule Adopted June 2023: Town Council adopted the updated fee schedules for Community Development and Stormwater with the budget ordinance in June. 4e5f2152-200d-4c3b-8a0d-0e4d98d2aa97 Stormwater Conduct a Stormwater Utility Rate Study Objective_66e06852-9b31-4e2b-b6a3-412ce871e4d3 6 Finance & Administrative Committee Direction & Oversight Jeff Netzinger Project Manager 1 Study PerformanceIndicator_028f843e-cd17-4671-8c70-31998d513a19 0 Conduct a Stormwater Utility Rate Study 2023-03-31 0 Budgeted March 2023: The Stormwater Utility rate study is in the budget being built for Fiscal 2024. 427729cc-c9ee-4370-94f2-7f6f6a7d6fee Municipal Bonds Assess Municipal Bonding Capabilities Objective_dacb5789-fca7-4cdd-acf8-343c5efc8825 7 11.7.1 Installment Purchase Revenue Bonds Finance & Administrative Committee Direction & Oversight John Troyer Project Manager 1 Bonding Capabilities PerformanceIndicator_e3cb836d-8ff4-4b44-b69d-8895e37f1116 0 Assess Bonding Capabilities (Installment Purchase Revenue Bonds) 2023-03-31 0 Working with Rating Agency March 2023: The Town's Finance Department is actively working with one of the rating agencies to provide updated information for the agency to consider in its on-going monitoring of the Town's financial results and position. The Town is also doing the background work to consider all types of possible bonding -- not just the IPRBs. 2023-04-30 0 Work Ongoing April 2023: The Town's Finance Department continues to actively work with one of the rating agencies to provide updated information for the agency to consider in its on-going monitoring of the Town's financial results and position. The Town is also doing the background work to consider all types of possible bonding -- not just the IPRBs. The Town had recent meetings with its Financial Advisor, Bond Counsel to discuss the potential for possible bonding opportunities. 2023-05-31 0 Meeting Held May 2023: The Town's Finance Department continues to actively work with one of the rating agencies and has provided updated information for the agency to consider in its on-going monitoring of the Town's financial results and position. The Town is also doing the background work to consider all types of possible bonding -- not just the IPRBs. The Town had recent meetings with its Financial Advisor, Bond Counsel to discuss the potential for possible bonding opportunities for Town Council to consider in the future. 2023-06-30 0 Reviewing All Types of Bonds June 2023: The Town continues to actively work with one of the rating agencies and has provided updated information for the agency to consider in its on-going monitoring of the Town's financial results and position. The Town is also doing the background work to consider all types of possible bonding -- not just the IPRBs. The Town Finance and Administrative Committee had recent discussions with its Financial Advisor, Bond Counsel to discuss the potential for possible bonding opportunities for Town Council to consider in the future. e0817cac-a180-4428-b642-3a273f4334d8 Accommodations Tax Adopt an Accommodations Tax Funding Policy Objective_2e9152a4-e6c6-48b4-a67d-a198b3856659 8 Finance & Administrative Committee Direction & Oversight John Troyer Project Manager 1 Policy Initiative PerformanceIndicator_814e4ee6-dd35-41e0-8abc-ee13b3247d31 0 2013-05-31 0 Additional Background Work Needed May 2023: The Town Manager has had productive discussions with Town Council regarding possible policy initiatives. The Town has had productive discussions with its DMO relating to funding. More background work is needed before discussions with stakeholders about future policy can begin. 2023-03-31 0 Discussions Held with Town Council March 2023: The Town Manager had productive discussions with Town Council regarding a possible policy initiative. More background work is needed before discussions begin. 2023-04-30 0 Discussions Held with DMO April 2023: The Town Manager had productive discussions with Town Council regarding a possible policy initiative. The Town has had productive discussions with its DMO relating to funding. More background work is needed before discussions about future policy can begin. 69a8f44f-8463-4980-a5ed-641761f7760d Short-Term Rentals Conduct a Short-Term Rental program assessment Goal_83779140-1daf-4b0f-b102-3fa29d578d54 12 FOCUS AREA: PURSUIT OF EXCELLENCE ~ Conduct a Short-Term Rental program assessment that evaluates the short-term rental program effectiveness on addressing the negative impacts to neighborhoods including environmental impacts, demands on Fire and Rescue services, impacts to public utilities and infrastructure, and impacts of land use intensity. Program assessment will include data on the volume, location, type, and size of short-term rentals on Hilton Head Island in order to better understand, plan, and manage short-term rentals, and to determine if further regulation is necessary. Public Planning Committee Direction & Oversight unnamed stakeholder April Akins Project Manager [To be named] Data Review data obtained through the Town's short-term rental software and evaluate permits, location, and magnitude of short-term rentals within the Town. Objective_a6861797-fb94-421e-9849-dc16ee0403d9 1 Public Planning Committee Direction & Oversight April Akins Project Manager 1 Applications Number PerformanceIndicator_ef14d42e-c9ce-4378-b10f-70775af946ee 0 Short-Term Rental Assessment and Program Implementation 2023-01-03 2023-04-30 5800 Progress Continuing on Dashboard April 2023: We now have received over 5,800 short-term rental permit applications since January 3, 2023. A new short-term rental kiosk has been launched to enable walk-in guests with an opportunity to complete the STR permit application online. Progress continues on the development of a short-term rental metric dashboard that is on target for a May launch. 2023-01-03 2023-05-31 6000 Progress Continuing on Dashboard May 2023: We now have received over 6,000 short-term rental permit applications since January 3, 2023. A new short-term rental kiosk has been launched to enable walk-in guests with an opportunity to complete the STR permit application online. Progress continues on the short-term rental metric dashboard that is on was launched in May. c4434b2f-0446-4bfd-b10a-d087377e3f18 Permitting & Violations Review short-term rental permit program efficacy through evaluation of reported violations of the short-term rental requirements and propose necessary adjustments. Objective_e8c41af7-c96e-4d16-b445-b8ff9e4a6afc 2 [To be named] 1 PerformanceIndicator_62f9a2ed-75df-47e5-ba12-69ff0d2c08da 0 0 [To be determined] 22bb31fd-a5fa-41c8-8a7a-307364acb43d Gullah Geechee Plan Complete Implementation of the Gullah Geechee Task Force Work Plan Goal_8f359935-9135-4370-917e-3492ae4da0d2 13 FOCUS AREA: INCLUSIVE COMMUNITY ~ Implement the Framework for the Top 16 Priority Projects from the Gullah Geechee Preservation Report Recommendations as approved by Town Council in 2019. Define the critical path for the remaining recommendations from the report. Gullah Geechee Task Force Public Planning Committee Direction & Oversight Krishana Perry Project Manager [To be named] unnamed stakeholder Projects Framework for the Top 16 Priority Projects Objective_af388443-b073-4d87-8792-65289c88d1dc 1 unnamed stakeholder 1 Remaining Top Recommendations Number PerformanceIndicator_d0b2a933-f6f8-4938-adab-ef6d3161f348 2 Continuous Improvement Remaining recommendations are being addressed through District Planning and continuous improvement of Town resources and programs. 0 In Progress [To be determined] de70e13d-d3db-4837-8609-a7f8035d6c72 1 Work Plan PerformanceIndicator_0fad83ca-9da0-4428-b29f-b63fd2deb5c4 0 Complete Implementation of the Gullah Geechee Task Force Work Plan 2021-11-30 0 LMO Amendments Adopted November, 2021: Town Council adopted the Family Compound and Family Subdivision LMO Amendments in July 2021. The Town and the Heritage Library launched the Heirs' Property Family Research Project, a genealogy clinic, in August 2021. Town staff will work with White & Smith, code writing consultants, to draft LMO amendments to allow signs for temporary and seasonal signs in the Historic Neighborhoods. Town staff will propose the Squire Pope Community Park as a temporary location for an open-air market, and will continue to investigate alternative locations. Town staff will work with White & Smith to revise the LMO amendments required to create a Historic Gullah Neighborhoods Overlay District. 2021-12-31 0 Miscellaneous Activities December, 2021: Town staff will explore the opportunities and responsibilities associated with creating a fund to clear property titles with the Community Foundation of the Lowcountry. Town staff is developing a program that is slated to begin in the 1st Quarter of 2022 to educate Town officials and employees on Gullah history and culture. Town staff developed a program in the 3rd Quarter of 2021 to educate Gullah residents on policy issues such as taxes, land use, etc. Events were held in the 3rd and 4th Quarters of 2021. The Town will continue to promote the Center for Heirs' Property Preservation trainings on heirs' property, forestry, and wills. 2022-01-06 0 News & Updates Published January, 2022: The first edition of the Gullah Geechee News and Updates newsletter was published on January 6. Staff presented a status update on the workplan to Town Council on January 18. 2022-02-28 0 Workshops Conducted February, 2022: Staff continues assisting residents of Historic Neighborhoods with permitting and design issues. Staff coordinated with the Heritage Library to host two workshops for community members on Heirs' Property and the Family Research Genealogy Clinic. Staff is promoting a Wills Clinic hosted by The Links, Inc. 2022-03-31 0 Assisting with Development March, 2022: Staff is working with property owners currently utilizing the Historic Neighborhoods Permitting and Design Studio to assist with property development. Staff is also using the studio to identify challenges that property owners face when attempting to develop their property for consideration in future amendments to the ordinance. Staff gave a presentation to the Gullah Geechee Heritage Corridor Commission of implemented Gullah projects that included the Historic Neighborhoods Permitting and Design Studio, the Heritage Library Research Project, and the Community Education Program. 2022-05-31 0 Draft to be Considered May, 2022: Next month, the Gullah Geechee Land & Cultural Preservation Task Force will consider recommending the Draft Gullah History and Cultural Education Program for Town Employees and Officials to the Community Services & Public Safety Committee. 2022-06-05 0 Acceptance Recommended June, 2022: At the June 6, 2022 meeting, the Gullah Geechee Land & Cultural Preservation Task Force voted to accept the Gullah History and Cultural Education Program and recommended the program for implementation. The recommendation will go to the Community Services & Public Safety Committee for consideration in July 2022. 2022-07-31 0 Discussion Deferred July, 2022: The Gullah History and Cultural Education Program was not discussed at the July 2022 Community Services & Public Safety Committee meeting. It is planned to be heard by the Community Services & Public Safety Committee in August 2022. 2022-08-16 0 Program Approval Recommended August, 2022: On August 16, 2022, the Community Services & Public Safety Committee recommended that Town Council approve the Gullah History and Cultural Education Program. The item is scheduled for consideration by the full Town Council on September 20, 2022. 2022-09-30 0 Resolution Approved September, 2022: Town Council approved a resolution authorizing the implementation of the Gullah History and Cultural Education Program for Town Employees and Officials on September 20th. On September 12, Staff reviewed a new critical path and progress tracking process with the Task Force that included all recommendations from the Gullah Geechee Culture Preservation Project. Work continues for the Design Studio, Home and Safety Repair and Sewer Connection programs. 2022-10-31 0 Work Ongoing October, 2022: Work continues for the Design Studio, Home and Safety Repair and Sewer Connection programs. 2022-11-30 0 Recommendations under Review November, 2022: Continued a comprehensive review of all recommendations from the Gullah Geechee Culture Preservation Project Report through the Critical Path Progress and Tracking Document. Staff revisited the overall vision for the project with the Task Force for the purpose of validating the identified path forward or making course corrections if needed. Work continues for the Design Studio, Home and Safety Repair and Sewer Connection programs. 2022-12-31 0 Pop-Up Shops Discussed December, 2022: A discussion regarding Pop-Up Shops and business license requirements was held last month. Pop-Up Shops are considered small special events and are regulated under the Town's Special Event Ordinance. Work continues for the Design Studio, Home and Safety Repair and Sewer Connection programs. New staff member, Krishana Jackson Perry, Principal Planner Historic Neighborhood Preservation, will be starting on January 23. 2023-01-31 0 New Staffer Started January 2023: Work continues on the Design Studio, Home and Safety Repair and Sewer Connection programs. New staff member, Krishana Jackson Perry, Principal Planner Historic Neighborhood Preservation, started January 23. At the February Gullah Geechee Task Force meeting, a discussion on goal setting to prioritize implementation of the Gullah Geechee Culture Preservation Project Report will take place. 2023-02-28 0 Refining Activities/Coordination Ongoing February 2023: Staff is coordinating on implementation efforts to launch the cultural education program for Town officials and staff. Staff is engaged in and refining ongoing activities from the Gullah Geechee Cultural Preservation Project Report. 2023-03-31 0 March 2023: Staff is engaged in and refining ongoing activities from the Gullah Geechee Cultural Preservation Project Report. Staff has conducted in-person outreach with historic Gullah churches this quarter. Work continues with Design Studio. Staff is coordinating on implementation efforts to launch the cultural education program for Town officials and cultural resource mapping efforts. 2023-04-30 0 April 2023: Staff is engaged in and refining ongoing activities from the Gullah Geechee Cultural Preservation Project Report. Staff has facilitated a contract for land preservation efforts aligned with recommendations HP-1-4. Contractor hosted a clinic with the Center for Heirs' Property to draft free wills for 23 community members. Staff is coordinating internal review for the outline for implementing the cultural education program for Town officials. Staff continues to coordinate with the Native Island community and Gullah Geechee Task Force on District Planning and LMO critical path. Work continues with Design Studio and customer service assistance in historic neighborhoods. 2023-05-31 0 May 2023: Staff is engaged in and refining ongoing activities from the Gullah Geechee Cultural Preservation Project Report, such as the Design Studio internal process. Staff is actively implementing the cultural education program for Town officials. Staff continues to coordinate with the Native Island community and Gullah Geechee Task Force on District Planning and LMO critical path and will bring these items before the GGTF in the June meeting. Work continues with Design Studio and customer service assistance in historic neighborhoods. 2100cab4-4879-4fef-a8dd-1184a6abd5f9 1 Top Recommendations Number PerformanceIndicator_cffad88e-c3e5-473a-b49a-ab6600d4697b 0 [To be described] 14 Significant Progress Significant progress has been made on all Top 16 recommendations, 14 of which have been incorporated into ongoing operations and programs. b2d9e541-1eb9-4745-a0ea-e83ceafb890e Recommendations Define the critical path for remaining 20 recommendations Objective_9188e89b-885c-46c2-9b0d-4d0d75c5fa53 2 [To be named] 1 Community & Cultural Resources PerformanceIndicator_2c10a428-149a-4496-9407-3b0098801563 0 Coordinated & Collaborated Coordination and collaboration with community and cultural resources is preferred for establishing the critical path for implementing the remaining recommendations. 0 [To be determined] 05c95b9b-1b3a-459e-863a-f5e8b822a5c9 St. James Baptist Church Facilitate Relocation of the Historic St. James Baptist Church to Mitigate Impacts Generated from Airport Operations and Corresponding Safety Concerns Goal_a49481d7-7b83-47a3-b641-6cd82e6fe7ba 14 FOCUS AREA: CONNECTED COMMUNITY ~ The Hilton Head Airport has been actively working to retain and attract new commercial airline services. This has included taking actions to ensure that regional business jets can operate from this facility. The Historic St. James Baptist Church has been directly impacted by the increase in airport operations that has resulted from the ability to support regional business jets. The Town has therefore committed to assisting St. James Baptist Church in the successful relocation of its congregation to a mutually agreed upon location that will meet the current and future needs of the church. St. James Baptist Church [To be named] Beaufort County Grant Funding Finance & Administrative Committee Direction & Oversight [To be named] Zenos Morris Project Manager Relocation Plan Work cooperatively with the leadership from the St. James Baptist Church, Beaufort County, the Hilton Head Island Airport, and the Town of Hilton Head Island to submit an agreed upon relocation plan for consideration by the Federal Aviation Administration. Objective_fa85a84f-1274-4555-8826-004c5b45ea6e 1 Finance & Administrative Committee Direction & Oversight Zenos Morris Project Manager 1 Mitigation/Relocation PerformanceIndicator_cce10a1e-9503-4d60-99d6-55e9851fb640 0 Assist with St. James Baptist Church Mitigation/Relocation Plan Policy 2021-10-31 0 Discussions Held October 2021: The Town has participated in a series of discussions with Beaufort County and representatives of St. James Baptist Church to monitor the progress of the County's application to the Federal Aviation Administration to authorize the proposed relocation of the Church. ^^ On 10/08/2021, the Town and County held a conference call with staff members from Congressman Clyburn's office to discuss the project status and to discuss potential assistance from the Congressman's office in supporting this relocation effort. 2022-02-09 0 Correspondence Provided February 2022: On February 9, 2022, the Federal Aviation Administration provided correspondence to Beaufort County indicating that they would not be able to support the Church's proposed relocation plan as the size increases that were being requested exceeded the Federal Aviation Administration's determination of reasonableness. 2022-02-24 0 Response under Review March 2022: On February 24, 2022 the Church leadership notified Beaufort County that they were reviewing the Federal Aviation Administration's response and that they would work to set up a follow up meeting with the County and the Town once they were ready to discuss this matter further. 2022-05-31 0 Meeting Scheduled May 2022: The Town has scheduled a touch-base meeting with representative of the Church for mid-June to determine the current status of their request to the Federal Aviation Administration and to determine the appropriate next steps forward in this process. The recent discussion of the Mid-Island Tract Master Plan includes the area for potential relocation of the Church and is being incorporated into the overall park/property design. 2022-06-30 0 Discussion Held June 2022: Representatives from St. James Baptist Church and the Town met to discuss current status of the relocation efforts and the correspondence that was issued by the Federal Aviation Administration. It was determined that additional meetings should be scheduled with all parties to include the Church, the Town, and Beaufort County. The Town will take the lead in setting up a follow up meeting with all parties. 2022-07-25 0 Meeting Held July 2022: A meeting with representatives of St. James Baptist Church, the Town, and Beaufort County took place on July 25th. At the meeting, all parties discussed the need to identify a project manager that can be retained to advise the Church in the areas of their application to the FAA and any additional information pertaining to the project that may be necessary in order to give the Church the best chance possible of having their relocation request approved for funding. Beaufort County indicated that they would bring forward several names of consultants for consideration at a meeting that will be scheduled to occur in mid-August. 2022-08-31 0 Assistance to be Identified August 2022: Representatives from the Town, Beaufort County, St. James Baptist Church, and the Hilton Head Airport met to discuss potential next steps in the relocation process in light of the fact that the FAA has indicated that they will not be able to support the relocation plan as initially submitted. ^^ All parties agreed that the Church needs the assistance of a individuals who have an expertise in this area. Beaufort County has indicated that they will identify potential individuals for this role and will present them to the group at a meeting to be held in the next several weeks. 2022-09-30 0 Consultants to be Identified September 2022: Representatives from the Town, Beaufort County, St. James Baptist Church, and the Hilton Head Airport met as a follow up to their meeting in August. Beaufort County presented its recommendations on engineering and grant consultants that could support the Church in their relocation request to the FAA. After reviewing these recommendations it was agreed by all parties that consultants should be identified who have direct relevant experience in airport related projects or who have otherwise worked directly with the FAA. The Town indicated that it would look to identify some consultants who would meet those criteria and would present those to the group at a subsequent meeting. 2022-10-31 0 Firm Identified October 2022: The Town identified the firm of AECOM as possessing the relevant experience to assist in this project due to their having an aviation division within their firm and for having had extensive prior interactions with the FAA. All of the file materials were provided to AECOM so that they could review this matter and provide guidance to the Church on potential next steps forward. 2022-11-30 0 Meeting to be Facilitated November 2022: Representatives from the Town, Beaufort County, St. James Baptist Church and the Hilton Head Airport met and received a presentation from AECOM that summarized their review of the actions taken to date in support of the relocation efforts. As a result of this analysis several prospective actions were identified that would need to be undertaken by the Airport as the project sponsor with the FAA. The prior action that have occurred were also reviewed and no remedial steps were identified. All parties agreed that in order to under the prospective steps that were discussed by AECOM, it would be beneficial to meet with representatives of the FAA directly and to seek further clarification and guidance that will be incorporated within those next steps. Beaufort County indicated that they would take the lead role in facilitating this meeting. 2023-01-31 0 Strategies Discussed January 2023: A representative from the Town and St. James Baptist Church met to discuss strategies for moving forward with Beaufort County and the FAA. The results of the meeting where to get an existing building assessment and an updated building appraisal. St James Baptist church will hire an Owner's Representative to help them establish a project scope of work to manage project expectations. The Town and Beaufort County will fund the building Assessment and an updated appraisal. In a subsequent meeting the Town's Representative met with St. James and the church's selected Owner's representative (Your Church Partners) to continue the discussion on process and the contractual agreement between St James Baptist and "Your Church Partners". The Town stated that it would review and send comments back to St. James and Your Church Partners for review and adjustments. 2023-02-28 0 Strategies Discussed February 2023: Representative from the Town met with Beaufort County representatives to discuss strategies for moving forward with the FAA submittal for Like for Like funds for the mitigation of the St James Baptist Church. One component of the strategy is to hire an Owners Rep. Beaufort County wanted to streamline the Owners Rep. contract to support the revised submittal to the FAA. ^^ The Town recommends restructuring the Owner's Rep contract in specific phases. The Town has also decided to define what the term "Like for Like" means for the mitigation project. This definition will be vetted through Town Council. The Town has been in weekly coordination with St James Baptist Church and Owners Rep., keeping them up to date on the strategies and efforts. The goal is to get the Owner's Rep signed on in March. 2023-05-30 0 Meetings Held May 2023: The Town and Beaufort County met several times to discuss terms for a Memorandum of Understanding that would have allowed St. James Baptist Church to engage the services of Your Church Partners to serve a the church's owner's representative. Ultimately, Beaufort County determined that it would not approve the terms of such an agreement. Instead, the County has indicated that it will be working directly with representatives of the Church to prepare the necessary documentation that will be necessary to resubmit a revised relocation application to the Federal Aviation Administration. 2023-05-31 0 Meeting Held On May 31, 2023, Beaufort County hosted a community meeting with the St. James Baptist Church congregation to discuss their new approach to working directly with Church representatives. As a result of this meeting, the County and Church representatives agreed to a subsequent meeting where they would discuss specifics regarding this revised process. 6b73362b-1c69-4ff2-96fb-a504939d9ec6 FAA Submission Monitor Status of FAA submission and provide supplemental information or responses as may be necessary for continued evaluation of the joint proposal. Objective_b908105c-68ad-4c93-ade3-d1039956bbb8 2 [To be named] 1 PerformanceIndicator_931908be-f21a-42eb-b3e4-b0ade9b61b2a 0 0 [To be determined] 243f217e-d3a4-4b02-b21b-d4932e797e3d Grant Funding If the joint relocation plan is approved by the FAA, work with Beaufort County to provide the church with the grant funding sufficient to allow commencement and construction of the relocated facility. Objective_b4c55a42-184c-414a-a414-9d0c5290c229 3 Beaufort County Grant Funding 1 PerformanceIndicator_0bf4d954-d1cd-48e4-a09a-5ad53e52c706 0 0 [To be determined] c8232ab1-1eab-44dc-98e3-480e57df02eb Construction Following approval by the FAA of the relocation plan, assist the Church is the steps necessary to construct a new church facility that will accomplish the approved relocation efforts. Objective_f0a87ee0-4e2e-48a9-9343-19c7b30cd7ec 4 [To be named] 1 PerformanceIndicator_bdab108b-51c3-47ba-8717-798f21c591d1 0 0 [To be determined] affc65be-3827-4bc3-a59d-5bdaf5b68d33 Beach Parks Implement Beach Park Enhancements Goal_6ea6e068-7e5a-45fd-8046-f8bdbfb0bf82 15 FOCUS AREA: PURSUIT OF EXCELLENCE ~ The Town has over 12 miles of pristine beaches that are routinely identified as being some of, if not the best in the world. This precious resource serves one the most cherished amenities for both Island residents and visitors. The Town must ensure that it maintains the quality of the beach going experience through the development of a comprehensive enhancement plan that will identify physical infrastructure needs of its beach facilities, improvements and upgrades of existing facilities, and take steps necessary to ensure that the public experiences a safe and consistently memorable day at the beach. Community Services and Public Safety Committee Direction & Oversight Community Services and Public Safety Committee Direction & Oversight SC Department of Health & Environmental Control Regulation Community Services and Public Safety Committee Direction & Oversight Bryan McIlwee Project Manager Joshua Gruber Project Manager Jeff Buckalew Project Manager Beach Parking Master Plan Bryan McIlwee Project Manager unnamed stakeholder Master Plan Establish a Beach Master Plan Objective_a3f9fb5e-9ac9-46e8-a89f-a9a02d8b472e 1 Community Services and Public Safety Committee Direction & Oversight Jeff Buckalew Project Manager Beach Parking Master Plan Bryan McIlwee Project Manager 1 Beach Management Plan PerformanceIndicator_cffd1f8f-00c5-4efa-919f-56073ee18312 0 Updated Update Beach Management Plan for SCDHEC Compliance (10-year term/5-year update) 2023-02-23 0 Reviewed February 2023: At its February 23, 2023 Public Planning Committee meeting, the Committee reviewed the updates to the Town's Local Comprehensive Beach Management Plan pursuant to the requirements of the South Carolina Beachfront Management Act. 2023-04-06 0 Adopted April 2023: On April 6, 2023, Town Council voted unanimously to approve a Resolution adopting the Local Comprehensive Beach Management Plan for the Town of Hilton Head Island. a5d29e52-1ce2-45c0-8b59-1aad11a47bec 1 Beach Parking Plan PerformanceIndicator_6aa6eb72-2719-423f-a91b-c952f32b55a5 0 Implemented Implement the Beach Parking Master Plan 2021-12-31 0 Proposal Presented December 2021: Town staff presented a proposal to the Public Planning Committee regarding staff's recommendations on the next steps forward for the Town to discuss managed beach parking services. The Committee voted to express support for issuing a Request for Qualifications for professional parking management services. Walker Consultants assisted in drafting the technical specifications of the RFQ and it was issued publicly on January 27, 2021. Responses to the RFQ were due by February 28, 2022. 2022-04-22 0 Interviews Conducted April 2022: The Town received eight (8) formal submissions in response to its Request for Qualifications and these submissions were reviewed and ranked by a committee of senior staff members with the additional advice and guidance of Walker Consultants. The staff review committee identified four (4) of the organizations that it would like to conduct interviews with to continue its process of identifying a preferred vendor. Those interviews were concluded on April 22, 2022, and a formal recommendation on selecting a preferred firm is being provided to the Town Manager for consideration. 2022-06-30 0 June 2022: No update - Contractor recommendation forthcoming 2022-07-31 0 Firm Selected July 2022: Town staff has selected Parking Concepts Incorporated (PCI) as the most qualified firm to provide parking management services for the Town. PCI and Town staff will make a formal presentation and recommendation to the Public Planning Committee on August 4 and upon the concurrence of Town Council shall negotiate and execute a contract by October. Once under contract, staff shall work with the consultant to put forth to Town Council, recommended legislative changes to create a beach parking enterprise fund, regulate and enforce the parking program. the consultant shall also work on the capital, technology and operational design and investments required to meet a soft launch target of 4/1/23 and a full launch by 6/1/23. 2022-08-04 0 Capabilities & Overview Presented August 2022: At the 8/4/22 Public Planning Committee meeting, PCI presented firm capabilities and an overview of beach parking management to be implemented on HHI. 2022-10-31 0 Contract Negotiated October 2022: Staff conducted contract negotiations with PCI (to be executed in November) 2022-11-30 0 Contract Negotiations Completed November 2022: Contract negotiations with PCI are complete, including a scope of work as approved by Town Council, but a budget amendment is required to execute the contract. A budget amendment to transfer the necessary funds to this account to support the contract shall be presented to Town Council at the January 3 meeting and the contract then executed. Staff shall recommend an extension for the validity of current (2022) resident beach parking permits. 2022-12-31 0 Scope of Work Approved December 2022: Contract negotiations with PCI are complete, including a scope of work as approved by Town Council, but a budget amendment is required to execute the contract. A budget amendment to transfer the necessary funds to this account to support the contract shall be presented to Town Council for first reading at the January 17 meeting and second reading at the February 21 meeting. Once adopted, the contract will be executed. The validity of current (2022) resident beach parking permits has been extended through March. Once PCI is under contract, 2023 resident beach parking permits will be sold online and processed electronically. 2023-01-17 0 Funding Approved February 2023: At its January 17th meeting Town Council approved funding for the PCI parking management contract. Once the contact is executed PCI will begin management of the parking program, including resident parking passes. 2023-03-31 0 March 2023 2023-04-30 0 April 2023 49fa34bb-f68d-4fa2-8450-e5e47d99eeb7 1 Master Plan PerformanceIndicator_51a9afa1-dd29-490d-98ea-95f1dc9d45c3 0 Establish a Beach Master Plan 2021-10-25 0 Presentation Made October 2021: Staff made a presentation to the Community Services and Public Safety Committee on 10/25/2021 regarding various beach operations and plans for a wide range of improvements. 2021-12-31 0 Ambassadors Program to be Evaluated December 2021: We are looking to evaluate the Beach Ambassadors program and how we can take steps to improve the program for this season. 2022-01-27 0 RFQ Issued January 2022: Staff put out to the public a Parking Management and Enforcement Services RFQ on 1/27/2022 to solicit bids to implement comprehensive parking management services for all Town-owned parking facilities. Bids must be submitted by 2/28/2022. An evaluation of the Beach Ambassador program and a review of the beach regulations is ongoing. 2022-02-28 0 Awaiting Bids February 2022: Waiting for RFP bids to come in (2/28/2022) and then bids will be evaluated by Town staff and a vendor will be chosen. Touched base with USCB and will be partnering again with the Beach Ambassador program. 2022-03-31 0 Miscellaneous Activities March 2022: The Beach Team has just posted online for the Beach Ambassadors, Parking lot attendants, and seasonal beach tech positions. Looking to to have start dates for seasonal beach tech and parking lot attendants ASAP. Beach Ambassadors will start in May. ^^ RFQ's from Master Parking Plan have been received and evaluated. The top four (4) bids chosen by committee will be invited in to give presentation to the committee for further selection. Town Staff is looking to have these presentation held at the end of April based on scheduling. 2022-04-30 0 Miscellaneous Activities April 2022: Hired seasonal staff, parking attendants and beach ambassadors. Parking attendants for Islanders Beach Park will start on 4/30/22. Seasonal employee will start on 5/2/22 and ambassadors to start middle of May. All new and current staff to attend the Island Ambassadors training within the next two months. ^^ Staff has met with top four (4) bidders and listened to presentations. Staff has made a unanimous decision and will recommend to Town Manager to proceed forward so company can work with Town Council, the public and Staff to come up with a plan. 2022-05-31 0 Plan Presented May 2022: Presented plan for summer 2022 beach operation to Town Council. All operations are in full swing and running smoothly. Looking to come up with a draft in the Fall of a Beach Master Plan for Town Council to review. ^^ The beach wheelchair rental program has been implemented. The first week has produced over 30 reservations for the Summer. ^^ Currently mapping beach trash cans on the beach. Staff is putting them into GIS. We will then evaluate usage at the end of the season to determine needs. 2022-06-30 0 Reviewing Similar Destinations July 2022: Staff is currently researching and exploring some of the other beach destinations similar to Hilton Head Island to see if they have a Beach Master Plan in place and to get best practices. Staff is also looking to get a potential consultant involved to evaluate and make recommendations/revise current policies. ^^ PCI - our parking management contractor will be making a presentation to the Public Planning Committee on Aug. 4, 2022 outlining their services and ideas for managing the Town's beach parking lots. 2022-06-30 0 Miscellaneous Activities June 2022: All beach programing has been going very well. Beach Wheelchair program has taken off. Reservation have been made throughout the Summer. Beach Ambassadors have been extremely important providing knowledge to beach goers. Share Shack has on occasion has given out all their inventory. Our seasonal techs have been patrolling the beach in the morning and handling any/all trash issues before they become problem. Mapping of the beach trash cans is 75% completed. 2022-08-31 0 Benchmarking Underway August 2022: Town Staff is currently benchmarking against other beach communities around the region and nationwide to look at our competitive position and explore "best practices" to consider for Hilton Head Island. Staff is compiling a list of current beach policies and concerns to be presented to Public Planning Committee that will be presented in 1st Quarter of 2023. ^^ PCI made their presentation to the Public Planning Committee and the committee has moved it forward to the Oct. Town Council meeting for approval. 2022-09-30 0 Meeting Scheduled September 2022: Town Staff is meeting in early Oct. to review and to put together a framework for a scope of work to hire a 3rd party consultant to evaluate and make recommendations for a Beach Master Plan for Committee review. 2022-10-31 0 Scope of Work Drafting October 2022: Staff is currently working on a framework for a scope of work to be able to give to a 3rd party consultant to evaluate, make recommendations, and provide a draft for Committee Review. 2022-11-30 0 Rearch Underway November 2022: Town Staff is researching other beach communities and their beach operations plans to provide foundation and framework for the Town to advance its plan. In addition, staff is developing a list of local elements that will be evaluated such as regulations related to tents, smoking, fishing, and sailboats/ catamarans. Beach renourishment best practices are also being reviewed as the Town is preparing for the 2025 project so they can also be recommended into the proposed Master Plan. 2022-12-31 0 Research Under Review December 2022: Staff has completed research on 12 different beaches communities who would be considered similar to Hilton Head Island or are located in close proximity. This information is being reviewed, evaluated, and will be utilized to develop a draft list of facility improvements and policy modifications that we be considered for implementation on Hilton Head Island's beaches and beach access areas to bring the beach going experience in line with best industry practices. Town Staff is evaluating the potential development of an RFP to assist with crafting these recommendations and the development of a comprehensive beach master plan. 2023-01-31 0 January 2023: Nothing new to report. 2023-02-28 0 Outline to be Developed February: Staff to come up with an outline which includes items related to : Policy, Programs, Facilities, and Operations to present to CSPS on May 15th for review. 2023-03-01 2023-04-30 0 Outline Created March/ April 2023: Staff has created an outline listing all the items to be included in Beach Master Plan. Staff over the next few months will be filling in details to each outlined entry. No presentation until Fall to CSPS. 2023-06-30 0 Monitoring Underway June 2023: The beach season has officially kicked off and staff is monitoring the beach experience and beach operations in order to prepare the Beach Master Plan this fall. 1462ce4d-b5a4-4782-be6a-89f1531221c3 Shuttle Services Enhance Beach Shuttle Services -island mobility/connectivity to beaches, parking, employment, and businesses Objective_473b78ad-fc2c-455c-884d-f81ef222b740 2 Community Services and Public Safety Committee Direction & Oversight Bryan McIlwee Project Manager 1 Enhancement PerformanceIndicator_6856df92-295d-4031-a81c-426930c01324 0 Enhance Beach Shuttle Services – island mobility/connectivity to beaches, parking, employment, and businesses 2021-12-31 0 Routes Under Consideration December 2021: Will look at current shuttle and beach routes and see if additional routes are needed. Once staff has come up with proposed route we will meet with Palmetto Breeze. 2022-01-31 0 Ideas Under Consideration January 2022: Staff looked at last year's routes and are considering a few new ideas for this years service. They are meeting with Palmetto Breeze on February 7th to brainstorm and to look at data on how enhance the beach shuttle and trolley experience and to share best practices. 2022-02-07 0 Meeting Held February 2022: Met with Mary Lou from Palmetto Breeze on 2/7 to discuss this upcoming season. Some ideas were discussed about the Trolley making a loop up through Folly Field and then proceeding to exit out at the Port Royal light. Also there is a potential stop to be added at The Sandbox and at Coligny. Nothing has been finalized. we also talked about the beach shuttle days of service being Friday-Sunday and on all Holidays during the Summer. The beach shuttle will have the ability to carry beach goer's gear on the vehicle rather than a pull behind trailer for this upcoming season. 2022-03-31 0 Shoring Up Plans March 2022: Continuing to work with the Palmetto Breeze staff to shore up plans for this upcoming season. Town Staff and the Breeze team have confirmed and there will be an additional Trolley stop at Lowcountry Celebration Park at the Sandbox location. Town Staff and the Palmetto Breeze team is looking to add educational media to the running TV screens that are on there currently promoting the Island. The Trolley is slated to start April 9th. 2022-04-09 2022-04-30 0 April 2022: Trolley and shuttle service started on 4/9/22 with great success. The adjusted route with the smaller shuttle through the Folly Field area seems to be a nice change. Still working with Town Staff and Palmetto Breeze Staff on addition content for the Trolley. 2022-05-30 0 Positive Feedback May 2022: The Coligny beach shuttle service started on Memorial Day weekend. Palmetto Breeze ran the beach shuttle Friday, Saturday, Sunday, and Memorial Day Monday. Shuttle was busy due to the Coligny lot being full. Nothing but positive feedback. 2022-06-30 0 June 2022: Shuttle has been busy on the weekends. No further update. 2022-07-31 0 Interim Usage Numbers Sought July 2022: Working with Palmetto Breeze to see if they had any mid-season ridership numbers. With the Island being so busy, I wanted to see if that also correlated with increase people using that service. ^^ Also, the Town is working with our design partners, MKSK, on the corridor enhancements. As a part of that MKSK will be working with Palmetto Breeze and coming up with some recommendations on bus stop redesigns as well as evaluating additional stops and routes. They are to potentially be presenting these findings to Town Council early this Fall. 2022-08-30 0 Interim Usage Reported August 2022: Beach shuttle ridership through end of July 2022 was 2,595. Ridership through the same time period in 2021 was 5,330. This is a decrease of 51%. ^^ Trolley ridership through the end of July 2022 was 30,678 compared to 40,351 in 2021. This is a decrease of 24%. ^^ Palmetto Breeze believes the numbers could be lower due to the numerous afternoon storms the Island has had this Summer. 2022-09-30 0 Final Ridership to be Reported September 2022: Both the Trolley and the Beach Shuttle services ended after Labor Day. I will be getting the final ridership counts for both. Town Staff will be setting up an after-season meeting to discuss pros and cons from this past season. We will use this data and feedback to plan for next. 2022-10-31 0 Usage Numbers Received October 2022: Town received the final numbers for both the Trolley and Beach Shuttle usage. The numbers for 2022 were down from 2021. The trolley had 9,137 less riders in 2022 (52,190 in 2021 compared to 43,053 in 2022) and the beach shuttle had 3,272 less riders (6,406 in 2021 compared to 3,134 in 2022). Over the next several months, staff will work to evaluate this data and to develop additional work ideas on programming to ensure a continued increase in the usage of this service. Additionally, there will be an evaluation performed on the number of trolley stops, routes, and hours/days of operation prior to implementation of next years' service. 2022-11-30 0 November 2022: No new actions have occurred since the last project update. 2022-12-23 0 New Staffer Starts December 2022: Town Staff will be contacting Palmetto Breeze in January later this month to discuss last years' service and begin preparations on identifying what will be needed for this upcoming season. Ashley Goodrich, a Principal Planner that has extensive public transportation operations and program experience starts January 23rd and will work to evaluate and recommend enhancements to this program area. 2023-01-31 0 January 2023: No new actions have occurred since the last project update. 2023-02-28 0 Meeting Held February 2023: Met with Mary Lou and her team with Palmetto Breeze to discuss this season's service. Trolley to start April 1 and Beach shuttle tentatively to start 3rd week of May. Mentioned that this year Town staff to make more of an event at USCB on Saturdays for the beach shuttle. Staff is coming up with ideas. 2023-03-01 2023-04-30 0 Presentation Made March/April 2023: Staff and Palmetto Breeze presented update on Trolley and Beach Shuttle at the April 10th PPC meeting. Staff is focusing on the beach ambassador and shuttle driver interaction with guests to enhance beach experience. d627f747-2904-4e2d-a27d-7f65405abe16 Regulations Consider Beach Experience Regulations - Fishing, Tents, Smoking, Emergency Access Routes, Facility Hours of Operation, Parking Management, Boat Storage on Beach, etc. Objective_5ae67372-1673-466e-969a-53894db457ab 3 SC Department of Health & Environmental Control Regulation Community Services and Public Safety Committee Direction & Oversight Joshua Gruber Project Manager 1 Beach Regulations PerformanceIndicator_7347be6b-1f0a-4915-8ee1-1909ff32ed60 0 Adopt Beach Experience Regulations – Fishing, Tents, Smoking, Emergency Access Routes, Facility Hours of Operation, Parking Management, Boat Storage on Beach, etc. 2022-11-30 0 Researching November 2022: Town Staff is researching other beach communities and their beach operations plans to provide foundation and framework for the Town to advance its plan. In addition, staff is developing a list of local elements that will be evaluated such as regulations related to tents, smoking, fishing, and sailboats/ catamarans. Beach renourishment best practices are also being reviewed as the Town is preparing for the 2025 project so they can also be recommended into the proposed Master Plan. 2022-12-31 0 Rearch Completed December 2022: Staff has completed research on 12 different beaches communities who would be considered similar to Hilton Head Island or are located in close proximity. This information is being reviewed, evaluated, and will be utilized to develop a draft list of facility improvements and policy modifications that we be considered for implementation on Hilton Head Island's beaches and beach access areas to bring the beach going experience in line with best industry practices. Town Staff is evaluating the potential development of an RFP to assist with crafting these recommendations and the development of a comprehensive beach master plan. 2023-05-31 0 Draft Ordinance to be Presented May 2023: It is anticipated that a draft Ordinance amending various provisions of the Town's Code related to activities effecting the beach experience on Hilton Head Island beaches will be brought forward to the Community Services and Public Safety Committee in conjunction with the submission of a beach master plan. b7c23ca9-8fb7-4d20-9bc2-84b4c4f5ea71 StrategyPlan_4f4001e8-5dd4-4db3-a828-d565673fd71a 2023-01-01 2025-12-31 2025-12-24 https://www.stratnavapp.com/StratML/Part2/4f4001e8-5dd4-4db3-a828-d565673fd71a/Styled Submitter_4f4001e8-5dd4-4db3-a828-d565673fd71a Owen Ambur